Executive Administrative Assistant (Hybrid)
Executive Administrative Assistant (Hybrid)
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Job Description
Why NWHSU
When you join NWHSU youre not simply doing a job youre making a difference. Youll see passion for our mission our work and our future growth opportunities all around you. Culture is extremely important to us. Were a small enough organization that youll get to know everyone have a voice make an impact and feel the enthusiasm of everyone you work with. Yet were large enough to offer exceptional benefits including a university contribution to our 403(b) generous PTO and a flexible environment. Its all part of our person-centered philosophy- and its an ideal blend and a superb organization to expand your career.
What can you expect
The person-centered approach we take to healthcare education and practice extends to our NWHSU team. That means:
- Every role and individual contributes to our success. No matter what department you work in youll see passion for our work and respect for one another.
- Belonging is important to us - we all bring different backgrounds perspectives and value to the organization. And that makes us stronger.
- Were committed and engaged. Youll see that in every meeting every discussion and everything we do. It shows and were proud of it.
- We dont simply say we have a team environment - we live it. Your ideas and suggestions matter. We listen to one another and when something makes sense we do it.
- Weve still got that entrepreneurial spirit even though weve been around for 80 years. And we like that.
- We build in flexibility in roles whenever we can. We work in a hybrid environment. Each manager works with their team members to ensure there is a healthy work-life balance.
- Your personal and professional work opportunities are important to us - we provide these benefits so you can continue to excel in your career.
Our goal Preparing the next generation of healthcare professionals to deliver and advance healthcare.
Position Information:
NWHSU is seeking a highly organized Executive Administrative Assistant to be a trusted partner to key university leaders in our Academic Affairs department. This is more than just a support role - its an opportunity to be at the heart of academic leadership helping shape and streamline initiatives that drive the universitys mission forward.
In this role youll manage complex schedules lead the coordination of key academic projects and initiatives and ensure timely effective communication across departments. Youll bring order to fast-moving workstreams maintain records and serve as a dependable point of contact and continuity in a dynamic academic environment.
If you thrive in a role where precision discretion and proactive problem-solving are valued - and where your contributions directly support student success and institutional growth - we invite you to apply.
Work Location: Bloomington MN with flexibility to work 1-2 days per week remotely; must live local and be able to come to campus as needed.
Duties:
- Maintain knowledge of academic programs operational structures and department priorities commitments and responsibilities.
- Coordinate and complete university regulatory processes such as annual registrations for MN Office of Higher Education and NC-SARA.
- Coordinate collaborate and deliver the university catalog and addenda.
- Coordinate support and implement key academic processes such as faculty load credit assignments and reporting and adjunct contracting.
- Support key programmatic performance reviews such as academic dashboards and financial reporting.
- Coordinate and contribute to federal and accreditor mandated processes such as but not limited to professional licensure disclosures and consumer information.
- Support key growth expansion and refinement initiatives for the academic and policy portfolios.
- Process invoices purchase orders and expense reports while monitoring and maintaining accurate record of expenses
- Manages calendars and plan schedules for meetings and handle requests with discretion.
- Prepares or composes presentation materials. Proof and edit documents as needed.
- Administer meetings through agenda-setting taking minutes and distributing materials for various university committees
- Manages departmental documents
- Coordinate academic projects and workstreams
- Serves on committees as appointed or requested by university administration
What you need to have
- Associates degree required
- 3-5 years experience in an executive assistant position
- Proficient with Microsoft Office
- Experience working in higher education preferred
Other Specialized Knowledge/Skills:
- Problem-solver proactive thinker and strategic partner to the leaders they support
- Willingness and ability to deal with multiple stakeholders in a friendly professional and responsive manner
- Outstanding interpersonal skills and a professional demeanor
- Attention to detail and accuracy
- Ability to multi-task and prioritize projects to meet deadlines
- Optimizing technology taking initiative and a can-do attitude is preferred
Does this sound like the type of role you could excel in Where your background and experience may contribute to the growth of our organization A role where you can add your passion and enthusiasm and make a difference If you believe you have the education and experience to meet the qualifications for this role wed value talking to you. Non-traditional backgrounds are welcome.
Compensation:
$25.84 - $32.30 per hour.
The hiring rate is determined by a combination of education related professional experience and internal equity considerations and may exceed the posted range. NWHSU is committed to fair and equitable pay practices and does not base compensation decisions on gender or any other protected status.
Our Benefits:
NWHSU is proud to offer a comprehensive benefits package to meet your current needs and anticipate your future needs. Our generous time away helps you enjoy a healthy work life rhythm.
- Paid Time Off (earn 20 days per year)
- Holiday (16 days in 2025)
- 403(b) Plan
- Medical dental vision
- Discounted and free on-site clinic services for you and your family
- Flexible Spending Accounts
- Short-term and long-term disability
- Life insurance
- EAP and other wellness benefits
- Tuition Reimbursement for external programs
- Tuition Reduction for internal programs (includes family members)
- Employee discount at our campus store
- On-site fitness center
NWHSU is a nonprofit organization and full-time employees may be eligible for Public Service Loan Forgiveness (PSLF) through the U.S. Department of Education. For further information please click on this link.
NWHSU Overview:
Northwestern Health Sciences University (NWHSU) based in Bloomington MN has been a national leader in person-centered healthcare education for over 80 years. The University has more than 10000 graduates throughout the U.S. and in 21 countries. For more information please visit .
We offer a diverse range of evidence-informed programs and experiences including: Doctor of Chiropractic Doctor of Acupuncture Chinese Medicine Functional and Integrative Nutrition and Integrative Care and undergraduate offerings in massage therapy health sciences and allied health professions medical laboratory science medical laboratory technology radiation therapy and radiologic technology. We are a mission- and vision- driven university leading the way in person-centered care.
How to Apply:
Complete our online application and attach your cover letter and resume.
If you have any questions submitting your application please contact .
Equal Opportunity Employer
Northwestern Health Sciences University is an Equal Employment Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Further NWHSU prohibits all forms of discrimination is any education program or activity that it operates. The Notice of Non-Discrimination is located on our website. Individuals may report concerns or questions to the Title IX Coordinator. Please refer to our website for further information.
Employment Type
Full-Time
