Support Office Administartor
Support Office Administartor
Posted on :
07-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
We are working on a fantastic opportunity to work for a major internatuional contractor provider in their office in Darmstadt
AsSupport Office Administration Assistantyou will be responsible for:
- Contract administration:
- preparation of financial data for customers
- processing Confirmations & Invoices in customers SAP system
- preparation/consolidation and tracking of customer documents such as financial reports minutes of meetings timesheet (etc.
- management / processing of timesheets
- managing / coordinating customer RfOs
- tracking and followup on governance requirements (i.e. leave booking Serco Essentials training training plan)
- BERs overtime request handling
- Invoice preparation and handling
- preparation of sales invoices (using SOUT) and credit memos (in SAP)
- sending sales invoices out to customers (email attachments or in customer system)
- support RTR during month end unbilled revenue preparations
- Bid support (populating job specs for recruitment etc.
- General support of the daily contract management activities in Germany
- General office communication and company representation
- Organisation and administration of the reception area and office including office purchase management
- Reception and care of our guests and customers
- Purchase management including quality assessments expense tracking and reporting and raising purchase orders for stationery and hardwares
- Ordering and administration of mobile phones
- Administration of company cars
- Handling and logging incoming and outgoing correspondence e.g. post invoices delivery notes
- Uploading documents to Docusign.
Successful Candidate
Do you think you are the candidate we are looking for See below what experience or knowledge you should bring:
- The position requires a proactive person with excellent organizational skills a meticulous attention to detail and a handson mentality.
- As the position is working with the German management team being a good team player is essential.
- Good communication skills are essential.
- Computer literacy and good MS Excel and Word (Microsoft 365 skills are required for the position.
- Youshould have a good educational background together with a successful proven experience in an administrative assistant or similar role.
- Some financial/business experience/understanding and appropriate IT skills in combination with being a quick learner & able to process new things quickly is more important that professional/educational background.
- Fluency in German and English is a prerequisite for the position.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
