Specialist Executive AssistantProgram Manager
Specialist Executive AssistantProgram Manager
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$ 65000 - 75000
1 Vacancy
Job Description
The National Association of Community Health Centers (NACHC) is the national membership organization for the nations federally qualified health centers (also known as FQHCs or Community Health Centers). Health centers are nonprofit communitydirected health clinics that provide access to highquality culturally competent and comprehensive care to people living in medically underserved areas. NACHC strengthens the health center movement through advocacy training and technical assistance clinical and operations support. NACHC is committed to an equitable diverse and inclusive workplace.
Primary Responsibilities and Duties
1 Administrative Support
- Administrative Support: Manage and schedule appointments meetings and travel arrangements for executives ensuring efficient use of their time.
- Communication Management: Serve as the primary point of contact between executives and internal/external stakeholders; handle correspondence and inquiries professionally.
- Meeting Coordination: Organize and prepare materials for meetings including agendas and presentations. Take minutes or meeting notes. Ensure followup on action items.
- Document Management: Draft review and edit reports proposals presentations and other documents as needed. Maintain organized electronic and physical filing systems.
- Project Coordination: Assist in the planning and of special projects tracking deadlines and deliverables.
- Office Management: Support the smooth operation of the office including maintaining supplies equipment and office policies.
- Confidentiality: Handle sensitive information with discretion and professionalism.
- Software knowledge Coordinate and operate virtual meeting platforms (Microsoft Teams Zoom Webex Ring Central). Operate office wide systems such as Microsoft Office Paychex and others.
2 Project Management Support
- Provide project management support including managing timelines coordinating documents and project data
- Timelines: Track internal and external deadlines provide reminders and alerts as necessary.
- Organizational communication: Alert Csuite/SVPs to any potential issues coordinate with all NACHC departments and provide ongoing status reports to stakeholders
Professional/Technical Knowledge Skills & Abilities
Demonstrated proficiency with MS Office applications especially Word Excel Visio and PowerPoint.
Ability to communicate professionally concisely and effectively both verbally and in writing
Demonstrated ability to appropriately handle and manage highly sensitive information and communication.
Demonstrated ability to make decisions establish priorities and manage up in a busy work environment.
Demonstrated ability to work effectively both as a team member and independently.
Demonstrated ability to work in a culturally diverse environment.
Organized and detail oriented; ability to multitask and reprioritize as necessary.
Excellent interpersonal and communication skills (written and verbal).
Must be in the office three days per week.
Education/Experience
Bachelors degree preferred
35 years of experience providing administrative support to executivelevel staff and/or Project Coordination experience.
Salary Range $
Required Experience:
Unclear Seniority
Employment Type
Full-Time
