Administrative Assistant

Job Description

At EisnerAmper we look for individuals who welcome new ideas encourage innovation and are eager to make an impact. Whether youre starting out in your career or taking your next step as a seasoned professional the EisnerAmper experience is oneofakind. You can design a career youll love from top to bottom we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an organized detailoriented Administrative Assistant for our Advisory service line in the Charlotte NC office. This is an exciting opportunity for someone who has a positive attitude a proactive nature and who is collaborative. The working environment is not routine so we need someone who can balance changing sometimes competing priorities.

The ideal Administrative Assistant will be a foundation for team success by providing a wide range of administrative support to assigned practice areas. Duties will require someone who can successfully work independently and within a team environment. Successful candidates will possess a high degree of professionalism including the ability to maintain strict confidentiality. We need someone with good interpersonal communication skills to interact professionally and appropriately with individuals at all levels of our organization and with our clients.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top Places to Work awards

• We believe that great work is accomplished when cultures ideas and experiences come together to create new solutions

• We understand that embracing our differences is what unites us as a team and strengthens our foundation

• Showing up authentically is how we both as professionals and a Firm find inspiration to do our best work

What Work You Will be Responsible For:

• Performing routine office management responsibilities for the Charlotte office.

• Creating and proofreading correspondence standard operating procedure documents and presentations.

• Preparing reports and related work for the assigned practice areas.

• Providing photocopy scanning binding and other document management services.

• Assist with onboarding new clients and coordinating communication with other operational teams for new client setup tasks.

• Coordination of virtual and live inperson meetings as needed. Ensure that meeting rooms are neat with applicable technology and refreshments prepped and ready for use by meeting participants.

• Creating or downloading and distributing regular reports (weekly monthly bimonthly report etc..

• Maintaining accurate and uptodate client databases and filing systems.

• Scheduling creating and launching meetings in MS Teams and other platforms as needed.

• Making travel arrangements for managers and above to include booking restaurant reservations travel accommodations and car services as needed.

• Preparing expense reports in SAP Concur and providing guidance to others regarding the use of Concur for travel and expenses.

• Assisting partners with monthly billing and preparing client invoices on a timely basis.

• Arranging inhouse and offpremise meals for employees team meetings client events etc.

• Other administrative duties as assigned.

Basic Qualifications:

• Associates degree

• 3 years office administrativerelated experience preferably in a legal setting

Preferred/Desired Qualifications:

• Intermediate level of proficiency with the Microsoft Office suite of products (Outlook Excel PowerPoint and Word.

• Excellent communication skills both written and verbal with the ability to interact professionally with colleagues and clients at all levels.

• Previous experience with SAP SAP Concur NetSuite Replicon Engagement/Document Adobe Citrix ShareFile or JIRA is a plus.

• Ability to quickly learn and effectively utilize the firms timekeeping and travel expense programs (e.g. Concur).

• Ability to handle sensitive client data with discretion and professionalism.

• Strong attentional to detail and organizational skills with the ability to prioritize tasks and meet deadlines.

• Flexibility and ability to adapt in a fast paced and changing environment.

EisnerAmper is proud to be a meritbased employer. We do not discriminate on the basis of veteran or disability status orany protected characteristics under federal state or local law.

About EisnerAmper:

EisnerAmper is one of the largest accounting tax and business advisory firms with nearly 4500 employees including 450 partners across the world. We combine responsiveness with a longrange perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and startups global public firms and middlemarket companies as well as high net worth individuals family offices notforprofit organizations and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys financial professionals bankers and investors who serve these clients.

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