Office Coordinator-Community Programs
Office Coordinator-Community Programs
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The position is responsible for performing organizational functions and complex clerical office tasks for the Community Programs division of Human Services. General Tasks: Maintains personnel information and prepares payroll. Maintains departmental budget; assists with budget preparation and administration of expenditures. Compiles data and prepares routine and specialized reports. Assists in the coordination of special events in the community. Coordinates/maintains databases for the Division. Assists in the preparation review and maintenance of Human Service grant requests. Maintains supply inventory Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. Processes grants to include budget journals Interacts with other departments clients/customers and the public by telephone and in person. Coordinates training for the Division Assists clients with needed resources. Assists the Community Programs Administrator with special projects including budget preparation. Information technology point of contact. The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to an associates degree in word processing secretarial skills or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards this class requires a minimum of two years of fulltime equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements may require valid drivers license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to shortterm department needs and/or Citywide emergencies.
Preferred Qualifications
Experience with all Microsoft products Ability to create and compile spreadsheets Experience in managing more than one office Experience with PeopleSoft and Kronos
Work Schedule
MondayFriday 8:00 a.m. 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to shortterm department needs and/or Citywide emergencies.
Required Experience:
IC
Employment Type
Full Time
