Administrative Support Coordinator

This is a hybrid position. The onsite requirements are currently one day per week at Corewell Health West Butterworth Hospital in Grand Rapids but are subject to change based on projects and meetings.

Are you an organized detailoriented professional looking to join a fun high energyteam that makes a real difference The Office of Medical Education at Corewell Health inWest Michiganis looking for an Administrative Support Coordinator to support our Office of Medical Education team. Youll play an integral role insupporting GME Operations leadership assisting with faculty development contracts OME communications and supporting events both big and small. This is the perfect opportunity for you if you have strong Microsoft Office skills administrative experience and a knack for keeping things running smoothly.If you love working on impactful projects thrive in a fastpaced environment and enjoy collaborating across departments we cant wait to hear from you!

Job Summary

Directs and maintains accountability for complex multifaceted programs. Provides administrative support through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in managements absence.

Essential Functions

• Calendar support for the Director of Graduate Medical Education (GME)
• Assist with contracts Communications and events
• Project/Program support
• Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone takes messages welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Composes documents and independently formats types and proofreads correspondence memos reports charts statistics meeting minutes newsletters etc.
• Performs/coordinates basic office duties such as sorting/distributing mail copying filing faxing completing forms and ordering/maintaining equipment/supplies.
• Maintains schedule/daily calendar for staff members/rooms/equipment making independent judgments regarding priorities/rescheduling. Arranges for conference/travel meetings as needed.
• Collects compiles and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.
• Directs and maintains accountability for completion of complex multifaceted programs/projects.

Qualifications

Required

• Associates Degree or equivalent specific course work in office administration/secretarial science
• 2 years of relevant experience with the following:
  • Secretarial/clerical and computer skills
  • Administrative projects program management hospital/physician office statistical data collection and analysis
  • Working in a highvolume service industry in business or accounting cash handling data systems managed care and Medicare product industry
  • Working in a health care or medical research environment
  • Dealing with the public preferably in the medical or customer service field
  • Database development

Preferred

• Academic Medical Education knowledge
• Strong Microsoft Office Suite skills

About Corewell Health

As a team member at Corewell Health you will play an essential role in delivering personalized health care to our patients members and our communities. We are committed to cultivating and investing in YOU. Our topnotch teams are comprised of collaborators leaders and innovators that continue to build on one shared mission statement to improve health instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial health and work/life balance goals. Learn more here.

• Ondemand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you like restaurants phone plans spas and more!

• Optional identity theft protection home and auto insurance pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location