Administrative Business Partner Office of the CEO

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Snapshot

We are seeking a highly organised and proactive Administrative Business Partner with meticulous attention to detail to join the existing assistant in the Office of the CEO (OCEO) directly supporting the CEO. Together you will play a key role in managing the daytoday scheduling and operational needs to help drive the CEOs priorities. This role requires a high degree of responsiveness and adaptability to meet the varying demands of a fastpaced global team. You will be comfortable partnering closely with another assistant managing a fluid workload and adjusting your schedule to effectively collaborate across different time zones.

About us

Artificial Intelligence could be one of humanitys most useful inventions. At Google DeepMind were a team of scientists engineers machine learning experts and more working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery and collaborate with others on critical challenges ensuring safety and ethics are the highest priority.

The role

Key responsibilities:

• In partnership with the existing assistant you will act as a point of contact and enabler for the CEO in their role across GDM Isomorphic Labs and Alphabet; dealing with incoming requests and heavy email correspondence.
• Strategically and meticulously manage a very complex and everchanging calendar across numerous time zones and different office locations. Proactively identify and resolve potential conflicts demonstrating a strong solutionsoriented mindset.
• Optimise the CEOs time in line with business priorities through effective scheduling and triage of inbound requests leveraging your knowledge of priorities and through cohesive collaboration with the wider OCEO team
• Facilitate effective meetings by circulating agendas and briefing documentation capturing notes and outcomes and tracking action items to ensure accountability and timely completion
• Drive operational excellence by streamlining processes implementing innovative solutions and contributing to the strategic direction of the assistant team.
• Develop a strong working relationship with the existing assistant team: thinking ahead handling priorities anticipating needs and future challenges and proposing solutions to enable effective decisionmaking.
• Understanding of key stakeholders; build and maintain effective working relationships across relevant GDMwide crossfunctional teams.
• Assist with the organisation and delivery of a wide range of internal and external events for the CEO in partnership with key stakeholders ensuring seamless and that the objectives are met. Frequent international travel required for on the ground support.
• Arrange domestic and international travel for meetings international office visits and speaking engagements e.g. hotel reservations flight checkin visas detailed travel itineraries and overseas transport.
• Financial administration e.g. compile expense claims approve purchase order requests contract creation reimbursements etc.

About you

With proven experience supporting senior executives in demanding fastpaced environments you are a highly resilient and adaptable Assistant comfortable splitting tasks and responsibilities across the team. You possess a strong work ethic a positive and proactive approach and a genuine commitment to continuous professional development. Your collaborative spirit and dedication to providing exceptional support make you a valuable asset to any team.

• With no task too big or small you are a selfstarter and a naturally strong problemsolver.
• You have the ability to make sound judgement and decisions even with incomplete information and adapt quickly to changing demands.
• Highly organized with excellent time management skills including the ability to prioritize and manage multiple deadlines effectively while thoughtfully managing expectations.
• A strong and empathetic communicator with high emotional intelligence. With confidence you ask questions make suggestions and kindly challenge when needed.
• With strategic foresight youre able to anticipate future needs challenges and opportunities and plan accordingly.
• Able to demonstrate administrative excellence you have an acute and exceptional attention to detail.
• Able to build relationships across teams and foster trust.
• Dedicated to continuous improvement and embracing new ways of working
• Experience with Google Suite is preferable but not crucial.
• Youre adaptable with a high degree of flexibility and happy to support outside of standard UK business hours as needed
• Possessing high degrees of resilience you seek out feedback and strive for continuous improvement.
• Trustworthy discreet and impartial with a high level of integrity and excellent sense of judgement
• Excited about AI technologies and making a longterm contribution to Google DeepMind

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