Project Management Coordinator

Seeking a new career challenge Then Woolpert is seeking you! As we grow we are seeking a Project Management Coordinator to support our Mission Critical project management teams. This position would be based out of our office located in Dayton Ohio and would support fulltime inperson/hybrid working arrangements.

Job Summary:

A successful candidate will be a proactive selfstarter with exceptional written and verbal communication skills. Organization time management attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization and candidate must be able to take on various project work from multiple sources prioritize accordingly and communicate workload to direct manager.

• Assist Project Managers with project setup resource scheduling budget development and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
• Support Project Managers with scope schedule budget tracking change order processing invoicing and accounts receivable collections and monthly progress report development.
• Review project contracts to pull pertinent project information for invoicing insurance requirements and confidentiality and coordinate with project team to ensure they are aware of terms.
• Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs completing forms gathering scope of work following up on process for amendments and reviewing/coding invoices.
• Assist Project Managers with project monitoring & controlling processes including developing and manage data trackers update change and issue logs and other project related support duties as assigned.
• Support the creation editing and writing of technical narratives basis of designs description statements etc.
• Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
• Electronic filing (on servers): being consistent and following document management policies/protocols.
• Run or review reports from financial and accounting data software.
• Support deliverable production including document editorial review formatting production and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members track action items and notes and facilitate resolution and follow up actions as needed within the project team.
• Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

• Associate Degree in related field preferred (Architectural Technology Civil Engineering Technology Construction Management Technology Engineering Technology (Mechanical/Electrical) or alternately 10 years demonstratable experience in equivalent position in the A/E/C industry.
• Minimum 2 years related project coordination experience in architecture/engineering or other related professional services.
• Have excellent written and verbal communication skills
• Possess interpersonal and team skills that allow you to work both independently and as a team member with multinational staff and teams.
• Able to handle ambiguity and drive things to completion with minimal oversight.
• Possess strong organization skills have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
• Able to recognize information deficiencies while having the ability to problemsolve and fill information gaps when needed and comfortable seeking concurrence on conclusions from senior staff or peers.
• Ownership of quality and accuracy of own work.
• Desire to improve own knowledge and capabilities.
• Possess intermediate to advanced skills in Microsoft Office products primarily Word Excel and PowerPoint
• Basic understanding of scheduling principles and software or desire to learn including Microsoft Project.
• Present a superior level of professionalism and discretion in all interactions both internally and externally to the organization.
• Must be able to travel up to 10 for local regional and national clients and projects

Unique Benefits

Certified as a Great Place to Work Woolpert is one of the fastest growing architecture engineering and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe Woolpert makes a real difference at home and abroad. In addition to offering competitive pay we provide employees with a robust set of unique benefits including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Unlimited vacation: Take time off when it makes sense for you.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health life vision and dental insurance: Cover all your medical bases.
• Paid sick time fitness reimbursement pet insurance identity protection technology stipend employee assistance program and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert

Woolpert is looking for supportive goaloriented and careerminded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us youll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation creating limitless opportunities for your career growth.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)

To all agencies: Please no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert viaemail the internet or in any form and/or method will be deemed the sole property of Woolpert unless such search firms/employment agencies were engaged by Woolperts Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolperts applicant process is hired no fee or payment of any kind will be paid.