Administrative and Operations Coordinator

Job Title: Administrative and Operations Coordinator

Reports to: CoExecutive Director

Status: Fulltime Non Exempt

Salary: $24$28

Location: Denaina Lands; Anchorage Alaska Office based position

Position Overview:

The Administrative and Operations Coordinator ensures efficient office management human resources administration and operational support for The Alaska Center The Alaska Center Education Fund Our Home Our Future and associated fiscal sponsorships. This role runs the BambooHR database manages daytoday office operations supports hiring and onboarding processes and ensures staff have the tools and resources they need. The position also provides finance support through data entry for payroll accounts payable and other bookkeeping tasks in coordination with the Finance and Accounting Manager.

Organization Overview Officebased

The Alaska Center envisions a thriving just and sustainable Alaska for future generations. We engage empower and elect Alaskans to stand up for clean air and water healthy communities and a strong democracy. In partnership with our sister organization The Alaska Center Education Fund we achieve our vision through youth engagement and leadership development community organizing and mobilization and supporting leaders who champion our values.

We are committed to supporting centering and working with Black Indigenous and People of Color WorkingClass and LowIncome people Women LGBTQIA2 people and Disabled people in addressing the many crises that impact us. We strongly encourage people with these identities or members of other marginalized communities to apply.

Key Responsibilities Include But Are Not Limited to the Following:

Office and Operations Management

• Serve as the first point of contact for visitors volunteers partners and supporters.
• Manage office communications including info@ jobs@ and officeadmin@ inboxes and office phone systems.
• Oversee office supply procurement kitchen inventory and general office cleanliness.
• Handle mail distribution check processing merchandise inventory and storage management.
• Provide administrative support: meeting notes file digitization data entry printing mailing and errands.
• Manage multiple databases including Bamboo HR.

Human Resources and Benefits Management

• Administer and maintain BambooHR database with accurate and uptodate staff records.
• Support hiring processes including advertising jobs coordinating applications and onboarding new hires.
• Administer employee benefit plans (medical dental 401(k) HSA) ensuring ACA/ERISA compliance.
• Manage insurance claims (Unemployment Workers Compensation) and provide risk management support to leadership.
• Ensure compliance with personnel policies and federal/state labor regulations.

Finance and Administrative Support

• Provide data entry support for payroll and accounts payable processes.
• Assist the Finance and Accounting Manager with donation entry and general bookkeeping tasks.
• Support preparation of financial reports and maintain administrative data systems.
• Support administrative needs of CoExecutive Directors

Operational Compliance and Efficiency

• Maintain operational records related to HR office procedures and compliance.
• Implement and oversee adherence to office protocols and standard operating procedures.
• Collaborate with the Finance and Accounting Manager on crossfunctional projects requiring financial data and operational coordination.
  • Data/payroll entry
  • Filing
  • Supporting internal controls

Other Duties:

• Support special projects team initiatives and additional tasks as assigned by leadership.

Skills and Qualifications:

• Experience with general office management and operations.
• Strong organizational and planning abilities.
• Excellent communication skills with experience supporting remote teams.
• Proficiency in Microsoft Windows MS Office Suite Google Suite.
• Experience in BambooHR or similar software.
• Ability to lift up to 25 pounds to stock organizations supplies.
• Demonstrated ability to manage multiple priorities with flexibility and professionalism.
• Experience in HR administration including benefits management and onboarding.
• Interest and skills in supporting individuals leadership growth.
• Commitment to The Alaska Center and The Alaska Center Education Funds mission and values of equity community accountability impact and respect.

Salary benefits inclusion: Salary within range is dependent on experience with a generous and competitive benefits package. All The Alaska Center staff have access to professional development opportunities including training. The Alaska Center is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race color religion gender gender identity or expression pregnancy sexual orientation age national origin marital status citizenship disability veteran status or any other protected characteristic as established under law.

Required Experience:

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