Executive Administrative - TSSCI
Executive Administrative - TSSCI
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Job Description
Description
Executive Administrative Assistant TS/SCI
Xcelerate Solutions is seeking an Executive Administrative Assistant you will provide administrative support including but not limited to maintaining assigned Outlook and portal calendars for numerous departments/divisions; monitoring due dates coordinate assist in completing official correspondence and documents for signature including letters notices instructions and memoranda; supporting on assigned fitness report and performance evaluations awards training personnel security facilities support; answering the telephone and refers the calls to the appropriate individuals within the office; assisting in completing and track/followup on assigned Action Packages and Division documents in routing; and maintaining portal sites documents links libraries announcements lists and contacts. Come join our awardwinning organization and work with the most talented and brightest minds in the GovCon industry.
Location:
Arlington VA
Clearance:
Active TS/SCI
- Maintain monitor and synchronize calendars schedules events briefings meeting invitations and activities. Serve as receptionist for visitors with scheduled office calls.
- Provide administrative support for meetings correspondence and gathering and presenting background information to prepare senior officials to attend meetings. Will schedule senior leader meeting prep sessions as needed.
- Reserve conference rooms coordinate electronic invitations coordinate the setup of Unclassified and Secure AV/VTC facilities prepare handouts distribute readahead coordinate teleconferencing and document meeting minutes.
- Compose and write quality official correspondence reports letters notices instructions and memoranda and documents for signature.
- Utilize Microsoft Office Suite and various software types such as internet database spreadsheets calendars and electronic mail.
- Gather and review information to develop correspondence and reports using Microsoft software (Microsoft Word Outlook Excel and PowerPoint).
- Perform data entry and prepare data for inclusion into briefs using Microsoft PowerPoint Word Excel and other programs.
- Perform word processing to texts tables and graphs; generate reports and memoranda and support briefings and technical presentations.
- Manage correspondence of organizational structure and content on NIPR and SIPR portal sites.
- Monitor and manage all Action Process packages within the electronic Correspondence and Task Management System (CATMS) and Defense Connect System (DCS).
- Track and coordinate taskers external as required.
- Responsible for coordination of office administrative functions including office security administration office space management processing security clearance visit requests and parking requests for personnel and visitors scheduling office events and ordering supplies.
- Process incoming mail including email and facsimile route correspondence to the appropriate individual(s) in the office for response and tracking actions.
- Clearance: Active Top Secret/SCI.
- Minimum of five 5 years of experience to include executive level support personnel scheduling task management planning programming and forecasting correspondence security facilities with Department of Defense (preferably).
- Executive level support experience experience within DoD and other federal agencies.
- Demonstrated success managing several direct reports and multiple functional areas across multiple locations.
- Must be highly proficient in using Microsoft Office Suite to include Word Excel and PowerPoint.
- Must have excellent analytical and problemsolving skills.
- Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
- Must have strong active listening skills to assess customer needs and satisfaction.
- Must have experience in managing customer expectations and working directly with customers.
- Must have outstanding customer service abilities to initiative judgement creativity flexibility and confidence.
- Must have the ability to multitask across multiple projects.
- Must have general knowledge and experience in office management supporting executive needs.
- Understanding and familiarity with Microsoft Outlook and TEAMS.
- All contractors should have experience in administrative support and working knowledge of DoD security procedures.
- As required be proficient with the Defense Travel System (DTS) and responsible for processing travel requests arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
- Review edit and ensures accuracy of reports prior to release to government officials.
- Responsible for correct format spelling punctuation and grammar. In accordance with all Staff instructions applying SECDEF Staff formatting templates to all correspondence awards and reports received from the Divisions that require Flag/General Officer or Senior Executive Service level review and endorsement.
- Maintain and manage information requests correspondence directives and FOIA requests. Coordinates transmissions of FOIA request between the different offices and agencies for information retrieval to meet the deadline of the requestor.
- Bachelors degree from an accredited college/university.
Founded in 2009 and headquartered in McLean VA Xcelerate Solutions (www.xceleratesolutions) is one of Americas fastestgrowing companies. Xcelerates culture is defined by our diversified workforce of dynamic and versatile professionals supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journals 50 Best Places to Work list as well as being a Great Place to Work certified company with a 4.6 star and a 99 CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!
Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant.
Employment Type
Full Time
