Administrative Coordinator

NRDC is a nonprofit environmental advocacy organization. We use law science and the support of 3.1 million members and online activists to protect the planets wildlife and wild places and to ensure the rights of all people to clean air clean water and healthy communities. NRDC was founded in 1970 and our people helped write some of Americas bedrock environmental laws including the Clean Water Act and many of the implementing regulations. Today our team of more than 700 lawyers scientists economists policy advocates communications experts and others work across the United States and the globe from our offices in Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington D.C.

NRDC is seeking an Administrative Coordinatorto work with the Office of General Counselteam in our New York Washington D.C. San Francisco or Chicago office.

POSITION SUMMARY

The Administrative Coordinator provides administrative and operations support for the Office of General counsel team and team members (OGC). OGC is the inhouse legal advisor to NRDC and NRDCs affiliate the NRDC Action Fund. OGC also advises NRDCs presence in China the Beijing Representative Office and NRDCs India affiliate NRDC India Private Limited.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

• Provide administrative and logistical support to assigned teams per NRDCs administrative guidelines. This includes but is not limited to:
  • Provide budgeting and accounting support including processing invoices and invoice related inquiries maintaining contracts preparing reports and tracking spend.
  • Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor setup.
  • Manage electronic filing systems and databases related to contracts invoices and other team files for the assigned team.
• Assist with intake and allocation of inquiries to the OGC inbox.
  • Assist with maintaining and updating team SharePoint and other resources.
  • Support for NRDC and NRDC Action Fund time tracking compliance and reporting.
  • Assist with development of training materials for staff trainings OGC delivers to NRDC and affiliates.
  • Assist with business registration charitable solicitation and other equivalent processes for NRDC and affiliates.
  • Assist with board of directors recordkeeping and other internal corporate governance documentation for NRDC and affiliates.
• Provide administrative and logistical support to assigned team members per NRDCs administrative guidelines. This may include but is not limited to:
  • Schedule calendar appointments and meetings for individual OGC staff and manage OGCs department calendar.
  • Draft edit format or proofread materials correspondence reports or presentations.
  • Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics.
  • Schedule organize prepare for and followup on assigned meetings including planning logistics preparing materials taking notes and sending out action items.
  • Assist with event planning and management which may require working with external parties event scheduling arranging catering printing materials preparation and liaising with Workplace Strategy.
• Provide support to ensure effective communication collaboration and informationsharing within the department and with external institutional partners.

The above list of duties is not comprehensive but generally demonstrates the types of matters under this positions responsibility. Other duties may be assigned.

Minimum Education & Experience:

• High School Diploma or GED.
• 13 years of relevant work experience.
• And/or equivalent education or experience.

Skills Abilities Competencies

• Commitment to NRDCs mission values and DEI principles.
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues leaders and partners.
• Demonstrated ability to perform or quickly learn new tasks systems and technology.
• Ability to prioritize and efficiently execute multiple tasks follow institutional procedures and work independently with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong problemsolving skills.
• Excellent editing research and data synthesis skills.
• Willingness and flexibility to work paid overtime when needed.
• Orientation towards working with a broad range of people on different projects.
• Strict adherence to confidentiality requirements and discretion with sensitive information.
• Proficiency with Microsoft Office (Word Excel Outlook) in addition to ability to learn accounting and finance systems as well as relevant NRDC specific software and platforms.
• Ability to travel as needed to NRDC U.S. based offices.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.

Frequently: Perform deskbased computer tasks

Frequently: Ability to interact and communicate with employees and others as necessary

Frequently: Attend planned meetings and collaborate with management and coworkers

Occasionally: Ability to attend events and activities and perform assigned tasks in the office or offsite as needed.

Work is sometimes performed primarily in office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours including nights and weekends when necessitated by projects. The job includes workrelated situations such as those involving challenging important urgent timesensitive or multiple matters.

NRDC is committed to advancing diversity equity and inclusion both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planets most pressing environmental problems and we encourage applications from candidates whose identities have been historically underrepresented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race color religion gender gender identity or expression marital status sexual orientation national origin citizenship age disability veteran status or any other characteristic protected by federal state or local law. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries excellent benefits and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position the salary range is $55000 to $61000.

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.

As a sciencebased organization NRDC aims to do our part to help contain the COVID19 public health crisis. For the sake of health safety and equity we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDCapproved vaccine. In accordance with state or local law new hires will be asked to attest to vaccination those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccinerelated data confidentially in keeping with local state and federal laws.

To apply visit www.nrdc/careers and upload your rsum and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications we will contact only those candidates we would like to interview. Please no phone calls emails or inperson rsum dropoffs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online please reach out to iCIMS Customer Care at.

For more about NRDC visit www.nrdc.