Executive Operations Assistant
Executive Operations Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
The Executive Operations Assistant is a key support role working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative communication and project coordination skills. The ideal candidate will serve as a strategic partner handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities:
Executive Support:
Manage the calendars schedules and travel arrangements for the VP of Operations and CEO.
Prepare reports presentations and executive correspondence.
Act as a liaison between the executives and internal/external stakeholders.
Coordinate and organize executive meetings board meetings and companywide initiatives.
Handle confidential information with discretion and professionalism.
Operations & Project Coordination:
Assist the VP of Operations in monitoring and tracking key operational projects.
Support process improvements and workflow efficiencies within the organization.
Conduct research gather data and provide insights to support strategic decisionmaking.
Ensure smooth communication between departments and executive leadership.
Help manage operational budgets expense reports and vendor relationships.
Administrative & Office Management:
Oversee office operations including supply management and facilities coordination.
Assist with HRrelated tasks such as employee onboarding policy updates and engagement initiatives.
Maintain and organize company records ensuring easy access for executives.
Draft internal communications and announcements as needed.
Qualifications & Skills:
Education: Bachelors degree in business administration management or a related field preferred.
Experience: 35 years in executive assistance operations support or a similar role.
Strong proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook) and project management tools (Asana Trello Monday etc..
Exceptional organizational and multitasking abilities.
Strong problemsolving skills with attention to detail.
Ability to work independently prioritize tasks and meet tight deadlines.
Excellent written and verbal communication skills with a professional demeanor.
Experience handling sensitive and confidential information with discretion.
Employment Type
Full-Time
