Executive Assistant
Executive Assistant
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$ 80000 - 80000
1 Vacancy
Job Description
Executive Assistant
New York NY: Fulltime Exempt
About The Partnership To End Homelessness
Our values compassion inclusion integrity professionalism and social justice steer our strategy decisionmaking and operations as we work to achieve our mission of ending homelessness by preventing it.
The Partnerships upstream intervention model combines housing rental assistance and crisis services with mental health support and education programming to prevent people from losing their homes. Our services are available to New Yorkers of any ability age family type gender national origin race and sexual orientation who are at risk of experiencing or recovering from homelessness.
The Opportunity
Reporting to the CEO the Executive Assistant (EA) will direct the executive office functioning in line with The Partnerships mission values and services. Specifically the EA will provide highlevel administrative support to the CEO coordinate functions across a multidisciplinary staff consultant and volunteer team and manage external stakeholder communications. A highly organized proactive and fastidious individual the EA is a strong communicator and has integrity and the ability to balance priorities meet deadlines and maintain confidentiality. The position is integral to maintaining the flow of the organization and driving the intersection of individual functions and projects for success.
Responsibilities
- Fulfill all responsibilities in alignment with The Partnerships values: Compassion Inclusion Integrity Professionalism Social Justice;
- Responsible for administrative duties for the CEO including the preparation of Board meeting materials and presentations external correspondence and communications to key stakeholders meeting minutes and departmental summary reports;
- Manage the CEOs calendar and appointments including scheduling meeting times locations and travel arrangements and analyzing information and preparing meeting briefs
- Coordinate communication between department leaders/consultants and the executive office;
- Oversee executive office operations ensuring agency deliverables and projects across the organization are being managed to budget timelines and compliance and regulations standards;
- Compose edit design and format documents;
- Collaborate with the Development Department to complete all gift acknowledgment letters and other related donor gift correspondence and support gift processing when necessary;
- Maintain organized and searchable cloudbased files and records;
- Provide support for facilities and asset management;
- Serve as an organizational spokesperson with stakeholders;
- Other duties as assigned.
Skills and Qualifications
- Understanding of and willingness to uphold The Partnerships values;
- Bachelors degree; superior writing advanced Excel and ability to create stellar print presentations;
- 6 years of progressive administrative support experience including 3 years in an administrative support role for an executive office;
- Must be able to work independently and have proven experience with project management developing and managing departmental and event budgets and overseeing and generating reports and analysis for senior staff;
- Demonstrated ability to produce workplans and monthly reports and experience researching information and writing and presenting analytical reports to inform planning and decisionmaking;
- Experience working with diverse teams and stakeholders and commitment to fostering diversity equity inclusion and belonging in a multicultural environment;
- Solutionsfocused analytical thinker who has the ability and initiative to improve systems anticipate and prevent problems pivot and solve crises when necessary handle a variety of tasks simultaneously and thrive in a small handson environment with multiple priorities;
- Excellent communication skills bilingual (Spanish) a plus;
- Proficient in MS Office software and CRM systems; Raisers Edge a plus.
This description describes the general nature and level of the work being performed by people assigned to this role. The Partnership To End Homelessness reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Work Environment and Physical Requirements
Based in our NYC office the position works in a professional environment with low to moderate noise involves routine use of office equipment (such as computers phones copiers and filing cabinets) and may involve travel and early mornings evenings weekends and/or holidays as needed. Physical requirements of the position include maintaining a stationary position and focus for long periods of time; utilizing hands and fingers and reaching with hands and arms to operate office equipment; talking hearing seeing and exchanging accurate information via inperson electronic telephonic virtual and written communications; and typing standing walking siting stooping and lifting/moving up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Equal Opportunities Employer
At The Partnership difference is us. We are an equal opportunities employer and prohibit discrimination against any individual based on ability age color creed culture gender gender identity gender expression marital status national origin pregnancy or related condition (including breastfeeding) race religion sex sexual orientation veteran status or any other basis protected by law.
Benefits
Compensation for this fulltime exempt role includes: $80K salary; generous PTO and benefits including employer coverage of 100 of employee health insurance premiums (medical dental vision); disability; life insurance; transit; 401K with employer contribution; and a seasonal 4day workweek.
How to apply
Please submit a letter of interest that explains:
- How your skills and experience make you a fit for The Partnership and this role.
- How The Partnership and this role are a good fit for your ongoing interests and career goals.
Include a copy of your rsum as support for your letter.
Employment Type
Full-Time
