Events Coordinator

Organization: The Midtown Association (MA) is a nonprofit organization that is making Midtown the center for culture creativity and vibrancy in Sacramentos urban core. We were recently selected by our team and the Sacramento Business Journal as one of the Best Places to Work in Sacramento.

Our Values:

• Integrity: Having incredibly high standards for ourselves and our company to perform at the highest level possible in service to our stakeholders.
• Responsiveness: Always closing out every internal and external request professionally and completely offering thoughtful and empathetic customer service and providing proof of high performance to our stakeholders at the end of tasks and projects.
• Celebrating Growth: Continually investing in the growth of individual employees the cohesiveness of the team the company as a whole and therefore Midtowns growth and celebrating each step along the way.
• Collaboration: Always being willing to step forward and help our colleagues and our stakeholders.
• Resiliency & Resourcefulness: Acknowledging that the work of the Midtown Association is ever evolving and finding creative solutions to new challenges as they arise.
• Efficiency & Transparency Through Technology: Creating efficient transparent and nearly automated processes that link company goals to all tasks through well managed technology.

Our Culture: The MA is a small but mighty office governed by a board of artistic fast paced and innovative property and business owners. We attract highperforming highly ethical employees who truly care about their community. Our team works well together because we hold ourselves accountable to strong project management and complement one anothers strengths. Our office is a beautiful modern storefront with open air meeting space natural light room for bike storage and more than 20 restaurants/coffee shops/bars within two blocks. Our office is smart casual/business casual attire.

Position Summary and Requirements: The Events Coordinator plays a key role in supporting the Events Manager and the broader team in executing Midtown Associations dynamic events programming. This includes the Midtown Farmers Market Fresh Air: Midtown Parks Second Saturday Midtown Love Halloween Festival and Pooch Parade Event Support Program and other special events. The Events Coordinator ensures smooth daily operations upholds program goals and fosters engaging wellorganized experiences for vendors visitors sponsors and stakeholders.

This role is integral to fulfilling the Midtown Farmers Markets mission of activating public spaces increasing food access and supporting microenterprise. The Events Coordinator enforces market policies manages vendor relations supports sponsor activations and ensures compliance with operational procedures. Additionally they help deliver highquality brand experiences engaging event programming and strong stakeholder communication.

The ideal candidate is organized detailoriented and passionate about Midtowns vibrancy diversity and sustainability. They should be adept at problemsolving proactive in improving processes and comfortable working in a fastpaced publicfacing environment.

What is a Midtown Association Coordinator Qualified Coordinators have the ability to participate with consultants and staff to reach predetermined outcomes within budget on specific projects. They excel at getting tasks done and communicating information between stakeholders staff consultants and other team members to keep the group on the same page. They have a special knack for the area of the organization in which they serve and are a great source for expert on the ground information on their projects. Coordinators maintain communication with key partners in the community to ensure the success of the organization. Coordinators should have an associates degree and a bachelors degree in a relevant area of study is preferred.

Basic Employment Qualifications: All candidates should have at least two years of professional event coordinating experience. An Associates Degree is required with a Bachelors Degree preferred. Candidates should have experience with Word Processing Excel and Outlook the ability to speak read and clearly write in English with bilingual abilities preferred the ability to lift up to 40 pounds and be able to remain on their feet outdoors for up to 10 hours per day in potentially inclement weather. All candidates should be very detail oriented and adept at problem solving have excellent verbal and written communications skills and proven positive customer service experience. Candidates should also anticipate preemployment background checks driving record checks and a drug screening.

Work Environment: The work environment is located inside and outside and consists of completing tasks involving project and event planning coordination and support of activations and events. Conditions can range to include working outside in all types of inclement weather. Must be able to work around varying degrees of noise and interruptions. Must be selfmotivated flexible patient and able to complete job assignments without direct supervision under stressful conditions.

Benefits: This is a fulltime hourly position at no less than 40 hours per week. Schedule of the office is generally Tuesday through Saturday 8 am until 5 pm except from 6 am until 2:30 pm on Saturday to support the Midtown Farmers Market. MA has a very generous benefit package after the introductory period; sick time 12 days of vacation plus public holidays 401k with 5 match Flexspend account Medical Life Dental Vision and Alternative Care Insurance and Parking.

Ideal candidates will also possess:

• Enthusiasm for Midtown passion for local food and farmers a sense of urgency and attention to detail
• Enthusiasm for creating unique fun and familyfriendly programming and visitor experiences
• Knowledge of vendor management is a plus
• Commitment to diversity equity inclusion and sustainability ensuring events and programs are accessible welcoming and environmentally responsible.
• Ability to speak Spanish is a plus

Essential Duties & Responsibilities:

Under the direction of the Events Manager the Events Coordinator play a supporting role in executing all operational and onsite aspects of the Midtown Farmers Market and other event programs as assigned including but not limited to:

• Work closely with the Events Manager on market days to ensure all deliverables and tasks are completed in a timely manner
• Assist Events Manager in monitoring policies and procedures onsite safety and compliance and partnering with Events Manager and safety partners as required
• Support all aspects of the Midtown Farmers Market including setup teardown and ongoing care and inventory of market operations equipment and street closures with the Events Manager and Saturday staff
• Lead events programming tasks including booking musicians booking Second Saturday demonstrations sponsor activities and any future programming needs in collaboration with and as determined by Events Manager and Associate Director Events.
• Support onsite brand experience under the guidance of the Events Manager by producing a weekly site map ensuring signage is up correctly dayof and all activations areas are properly displayed.
• Take lead on onsite digital communication needs under the guidance of the Communications team such as posting and sharing social media stories producing story content on Saturdays assist in coordinating details for media shots as needed and maintaining the Midtown Farmers Market digital brand on market days.
• Process vendor documentation at intake including vendor contracts and Certificate of Insurance and regulatory documents.
• Support vendor billing and payments in line with organizations financial compliance policies tasks include sending vendor invoices generating outstanding balance reports and following up on nonpayment via email and phone.
• Maintain strong and responsive vendor relationships and act as a resource for vendors with routine questions and guidance on compliance market management software and market procedures and policies.
• Respond to visitor questions through multiple channels including email phone and at the information booth.
• Lead and maintain a robust volunteer program including volunteer communications scheduling Monday board budget and onsite volunteer support.
• Duties related to Event Support program including equipment inventory management equipment handoff and pickup equipment quality inspections and storage organization.
• Drive fleet vehicles complete biannual safe driver training and maintain a safe driving record.