Administrative Coordinator 4

Louisiana Department of

Public Safety & Corrections

Corrections Services

www.doc.louisiana

ELAYN HUNT CORRECTIONAL CENTER

St. Gabriel LA

THIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENT

or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE

OF LOUISIANA STATE GOVERNMENT (State Employee)

This position may be filled as:

• DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted.
• PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment if selected.
• TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment should a permanent position become available the employee may be converted to a probational appointment.

Why work for DOC

• Culture:DOC values and supports employees through numerous recognition programs creating a sense of community prioritizing internal promotional opportunities clear communication and professional development.
• Growth:Professional growth is encouraged at DOC through numerous avenues.
• Benefits:DOC offers a generous benefits package including; a defined benefit pension plan health insurance that is also available post retirement at least 10 paid holidays sick and annual leave that rolls over from year to year paid or time off accrued for hours worked over 40 per week a deferred compensation plan a flexible benefits plan alternate work schedules work from home etc. Alternative work schedules including 4/10s or work from home MAY be an available benefit for certain positions upon meeting the policy requirements.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
• Managing Resources: The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Exams and License Requirements

• No Civil Service Test Score is required in order to be considered for this vacancy.

• Any degree certificate special license or DD214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
• Failure to provide your qualifying work experience may result in your application not being considered.

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

• IMPORTANT: In the supplemental questions section applicants must authorize the HR Office of DPS&CCorrections Services to contact prior employers to check references under the Prison Elimination Act (PREA)to be considered for employment by answering YES to the PREA question.
• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process should you be selected.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• This Agency is a Drug Free Workplace.
• To view and apply to any of our other postings we currently have available clickHERE.

Function of Work:
To perform complex often specialized paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity and consist mainly of departmentalprogram duties.

Level of Work:
Advanced.

Supervision Received:
General from higherlevel clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 12 lowerlevel personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization complexity and/or independent judgment.

Differs from Administrative Program SpecialistA by the absence of professionallevel duties that involve a variety of administrative functions or management of a departmental or statewide program.

NOTE:
Positions allocated at this level tend to focus on specialized programmatic examples of work as listed below:

Performs responsible departmentalprogram duties in accordance with rules regulations and policies. May involve communication with other departments customers etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments customers vendors and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding clients eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager which could include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions such a property control purchasing and safety in addition to other clerical duties as noted above.