Executive Assistant - Secret
Executive Assistant - Secret
Posted on :
06-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-04-2025
Job Description
Description
Executive Assistant
XcelerateSolutions is seekingan Executive Assistant / Administrative Assistant to support the Defense Contract Management Agency (DCMA) Headquarters personnel. In this role you will be responsible for providing comprehensive administrative and management support across various functions within DCMA. Thisincludes butis not limited to the of process evaluations analyses and reports on administrative matters ensuring that management systems are optimized for efficiency. Additionally you will provide advice and assistance to managers supervisors and employees regarding human resources travel training logistics and office support. This role requires effective use of financial and grant systems as well as handling routine office operations such as records management supply ordering and coordination of meetings and deadlines. The position demands strong organizational skills the ability to manage multiple priorities and the use of various computer systems and applications.
Location:
DCMA HQ Fort GreggAdams VA
Clearance:
Secret
Secret
Responsibilities:
- Conduct special analyses reports surveys and evaluations on administrative matters using grants and financial systems.
- Prepare clear and concise oral and written reports and presentations on evaluations and studies.
- Evaluate and recommend improvements in management systems for review and implementation.
- Provide administrative and management advice to managers supervisors and employees on HR travel training time and attendance equipment and general logistics support.
- Maintain and update departmental Outlook calendars with important meetings and deadlines.
- Assist with gathering and transmitting information for audit requests monthly reviews and quality assurance measures.
- Support staff with travel arrangements including hotel research purchasing pricing sheets and forms preparation.
- Assist with purchasing records management correspondence and mail management.
- Input data into databases and analytic tools for reports inquiries and special assignments.
- Handle office mail pickup distribution supply ordering government vehicle reservations and other clerical duties.
- Process personnel security actions including SIPRNet requests and documentation related to security clearances Statements of Reason SOR memosLetters of Revocation LORand Letters of DenialLOD).
- Serve as a backup for other secretaries or executive assistants during absences.
- Complete and input time and leave records in the DAI system.
- Provide DAI reports and ensure accurate time and leave tracking.
- Operate a Government Owned Vehicle (GOV) as needed.
- Utilize a variety of software applications including Microsoft Excel Word Access Outlook Adobe Acrobat and agencyspecific programs to manage work tasks efficiently.
Minimum Requirements:
- Required: Bachelors degree
- Required: 3 years experience in DoD operations and administrative support
- Required: Knowledge of commercial and government best practices regarding operational management as well as the use of analytics products including business intelligence and automated analysis systems
- Required: Operational knowledge of ETMS2 Defense Travel System (DTS) and the Microsoft Office Suite of tools
- Desired: Understanding of Defense Acquisition policies processes and procedures
- Desired: Ability to manage multiple competing priorities at senior leader levels
AboutXcelerateSolutions
Founded in 2009 and headquartered in McLean VAXcelerateSolutions (www.xceleratesolutions) is one of Americas fastestgrowing companies.Xceleratesculture is defined by our diversified workforce of dynamic and versatile professionals supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journals 50 Best Places to Work list as well as being a Great Place to Work certified company with a 4.6 star and a 99 CEO approval Glassdoor rating. Come find out whyXcelerateSolutions is one of the DC Metro top employers!
Founded in 2009 and headquartered in McLean VAXcelerateSolutions (www.xceleratesolutions) is one of Americas fastestgrowing companies.Xceleratesculture is defined by our diversified workforce of dynamic and versatile professionals supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journals 50 Best Places to Work list as well as being a Great Place to Work certified company with a 4.6 star and a 99 CEO approval Glassdoor rating. Come find out whyXcelerateSolutions is one of the DC Metro top employers!
XcelerateSolutions is an Equal Employment Opportunity/Affirmative Action Employer.We evaluate qualified applicants without regard to race color national origin religion age equal pay disability veteran status sex sexual orientation gender identity genetic information or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individualsXcelerateprovides reasonable accommodations if needed because of an applicants or an employees disability.
Pay Transparency Notice:XcelerateSolutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant.
Pay Transparency Notice:XcelerateSolutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant.
Employment Type
Full Time
Key Skills
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