IHP Department Coordinator STAFF

The MGH Institute of Health Professions is an equal opportunity employer and is committed to enhancing the diversity of its faculty and staff. We welcome nominations and applications from individuals who would bring diversity of experience thought and practice to the Institutes research teaching and clinical missions. Applications from protected veterans and individuals with disabilities are strongly encouraged.

MGH Institute of Health Professions in Boston is an innovative and interprofessional graduate school with postbaccalaureate direct entrylevel masters and doctorate and postprofessional programs in Nursing Occupational Therapy Physical Therapy Physician Assistant Studies SpeechLanguage Pathology Health Professions Education and a PhD in Rehabilitation Sciences. The only degreegranting affiliate of Partners HealthCare System the MGH Institute offers its more than 1300 students unparalleled opportunities to learn and work alongside expert practitioners in a variety of hospital clinical community and educational settings. The school which has graduated more than 5400 students since its 1977 founding by Massachusetts General Hospital is fully accredited by the New England Association of Schools and Colleges (NEASC). Several programs are highly ranked by U.S. News & World Report and the school has been named for the past six years as a Great College to Work for by The Chronicle of Higher Education.

Main Responsibilities:

The OSAS (Office of Student and Alumni Services) Coordinator is responsible for providing primary support to the Dean of OSAS as well as handling general administrative and office management logistics within the OSAS including operational functions. This position manages OSAS reception area and the hiring/scheduling of OSAS Graduate Assistants. The Coordinator assists the Dean with OSAS budgets.

Principal Duties & Responsibilities:

• Provide administrative support to the Dean including schedule and meeting management reimbursements Kronos timekeeping and other administrative functions. Works with Dean on scheduling office meetings retreats setting requisite agendas and taking minutes. Insures staffing coverage in all areas to maximize student service. 25
• Provides general administrative support for the department such as sorting mail purchasing office supplies and equipment and processing as needed invoices travel card expenses and check requests and reimbursement. Monitors resource utilization with a focus on cost containment and reduction. 25
• Assists the Dean in the planning of the OSAS budget and monthly reconciliations. Problem solves as needed in resolving budgetary variances/discrepancies within the department. Assists the Dean in preparing the annual budget submission and advises other staff on budgetary issues as needed. 15
• Provide staff support for OSAS and occasional Institute events both onsite and offsite (e.g. Orientation barbecue Commencement alumni events). Activities may include processing event registrations generating attendee lists name tags and coordinating logistics with Operations and outside vendors. 15
• Hires and supervises Graduate Assistants and Temporary Staff as needed setting schedules and working in coordination with staff to identify work assignments/projects. 10
• Plans logistical setup of office space for new staff hires; orders office furniture telephones and computer equipment; orients new hires and Bulfinch temps on office policies and procedures and overall Institutes policies. 5
• Perform other related duties incidental to the work described herein. 5