Undeclared and Academic Advising Center Coordinator Administrative Support Coordinator II

Job Title

Undeclared and Academic Advising Center Coordinator

Classification

Administrative Support Coordinator II

AutoReqId

543042

Department

Undeclared and Academic Advising

Division

Academic Support

Salary Range

Classification Range $4058 $6653 per month

(Hiring range depending on qualifications not anticipated to exceed $4058 $4400 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday Friday 8:00 AM 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

Welcome to the Undeclared and Academic Advising Center (UAAC) We support all undergraduate students at Cal State Fullerton (CSUF) and our goal is to empower students to seek support and take the lead throughout their academic journey. We are seeking an exceptional individual to join our Academic Advising community as the Undeclared and Academic Advising Center Coordinator (Administrative Support Coordinator II) to support a team of academic advisors and the daytoday function of the collegebased advising program focusing on delivering equitable topnotch advising for new and continuing students. Our Academic Advising mission is to work in a collaborative partnership with students a shared responsibility where the advisor and student are equally invested in the educational process and holistic development of the student with diverse assets needs and backgrounds. The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity and kindness.

Under the general direction of the Director of Academic Advising Training and Development the Administrative Support Coordinator is responsible for providing administrative support to the Office of Academic Advising (OAA) which includes Undeclared and Academic Advising Center and specialized advising programs (e.g. Early Assessment Program Black Student Success Advising). This position often serves as the initial contact with students faculty staff academic departments/colleges other offices on campus community college partners alumni and the public. The Administrative Support Coordinator assists in coordinating events and is responsible for drafting meeting agendas preparing meeting minutes and generating reports. The Administrative Support Coordinator manages the Office of Academic Advising (e.g. ordering supplies maintaining the UAAC space) monitors department and programmatic budgets and tracks expenses reconciles monthly procurement card statements and supports travel process. The Administrative Support Coordinator serves as the Office of Academic Advising Digital Information Technology Coordinator (DITC) assists with onboarding tasks for new hires and maintains electronic records of department processes and systems needed to facilitate operations. The Administrative Support Coordinator provides support for staff recruitments and student employment hiring and leads trains and schedules student assistants. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure policies and procedures. Thorough mastery of English grammar punctuation and spelling. Expertise in using office software packages technology and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions. Ability to perform business math analyze budgetary data and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

License/Certifications

A Valid California Drivers License.

Special Working Conditions

Notice of NonDiscrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who selfdisclose.

As of January 1 2022 the CSU OutofState Employment Policy prohibits the hiring of employees to perform CSUrelated work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete jobrelated performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1B Visas).

Hiring Preference

OnCampus CSUEU Employees