Administrative Manager - College of Education and Behavioral Sciences

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christlike character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

Reports directly to the Dean of the College of Education and Behavioral Sciences (CEBS) and is responsible for directing a range of collegelevel operations that includes areas such as faculty affairs budget facility resources grants staff/employee development community outreach and the coordination of confidential matters. The ideal candidate will be a leader who can be decisive with a successful background in managing teams in complex organizations including a fluency with technology staff development and the ability to foresee and account for challenges that may arise.

Collaborates with the associate deans chairs and directors to ensure alignment with the strategic vision and the of key operational initiatives; serves as Deans Office liaison to College faculty staff and students as well as University internal and external constituencies. Works to help develop vision and implement strategy for improved systems and operations. Supervises staff and student workers in the Deans Office.

Required Education

• Masters degree required. Applicants who do not meet the educational requirement of a Masters degree may substitute significant work experience in administration.

Required Experience

• Five or more years of administrative program management and/or budget experience showing progressively more responsibility for program development and implementation. Prior supervisory experience of staff is a requirement.

Primary Duties/Essential Functions

• Serves as confidential assistant to the Dean independently representing the Dean and the College of Education and Behavioral Sciences with discernment and tact to internal and external constituencies through phone electronic and facetoface communication. Oversees the Deans schedule appointments correspondence and travel. Drafts correspondence agendas and other writing projects as requested. Maintains professionalism and a high degree of confidentiality in all matters. May be asked to visit various Regional Campuses with or on behalf of the Dean to coordinate programs and services for CEBS faculty and students at all locations.
• Oversees all budgets and provides regular reports to the Dean. Works with the Operations and Academic Initiatives Strategist (for Finance and Workloads) to track workload and budget comparative data. Monitors the development of reports to the Dean for internal review as well as coordinating requests for information for the Provost and other constituents.
• In coordination with the Dean strategically lead and oversee the general operations for CEBS in the areas of faculty affairs staff development community and professional services and event management.

Faculty Affairs

• • Coordinates the recruiting hiring and orientation of fulltime and adjunct faculty for the school. Includes oversight of the internal processes of collecting faculty data and related reports onboarding faculty workloads and other faculty affairs.
  • Support the storage and processing of CEBS faculty staff and student confidential issues. Work closely with the Dean and as needed coordinate with the Office of the Provost Human Resources and General Counsel.

Staff Development

• • Develop a comprehensive CEBS staff development process for onboarding new hires enhancing retention through individualized development and updating training as new systems (technology recruiting etc. are implemented in CEBS and/or the University.
  • Provide develop and implement an annual plan to strategically enhance develop and grow CEBS staff professionally including the collaboration with CEBS leadership to help facilitate the staff evaluation process.
  • Indirectly lead and advocate for the CEBS staff. Direct regular staff meetings and deliver updates and news from the Dean and CEBS leadership.

Community and Professional Services

• • Research draft and provide analysis for mutually beneficial collaborative agreements between Azusa Pacific University and key educational clinical and community organizations surrounding the Azusa and additional Regional Campus locations. Support the department placement teams on an annual basis in the negotiation and maintenance of 200 affiliation agreements which support student placement opportunities across all credential programs.
  • Plan and implement professional development workshops and speaker events to serve area educators as requested by the Dean and/or Associate Deans.
  • Oversee 12 scholarship funds within the School of Education. Drive all processes to award scholarships to students each Fall and Spring including creating and releasing applications blind review and scoring and working with Student Financial Services to transfer appropriate funds to student accounts.
  • Oversee the construction and distribution of a CEBS Newsletter to all faculty adjuncts staff current students alumni and University and community stakeholders on a quarterly basis.

Event Management

• • Oversees the coordination and implementation of all events of the College both internal and external.
  • Monthly events include staff and leadership team meetings. Annual events include: hooding events speaker series receptions retreats Kickoff events New Student Orientations hiring fairs and alumni awards.
  • Develops a master calendar of events and meetings for the College coordinating appropriate information with Associate Deans Chairs Program Directors faculty and staff as well as various committees task forces and advisory boards to the College.

Additional areas of responsibility

• • Serve as support to the CEBS Leadership Team (chairs assistant/associate deans and dean) both for meetings and key assignments including enrollment projections faculty and staff hiring programming etc.
  • Interface with members of the Leadership Team on behalf of the Dean with judgment of time and contentsensitive transactions ensuring prompt and confidential responses on behalf of the Deans Office.
  • Oversees the facilities management of Azusa offices developing a short and longterm plan for upkeep usage and renovations.

Skills

• Demonstrates the ability to prioritize work in order to meet deadlines while working in a serviceoriented environment with frequently changing priorities.
• Critically think using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
• Can work independently show independent judgment and is able to follow through on assigned work.
• Deal with customer problems in a professional manner
• Ability to work in a fastpaced environment.
• Strong written and verbal communication skills.
• Must be collaborative and an effective team member and team builder.
• In agreement with the purpose and mission of Azusa Pacific University in providing a Christianbased higher education for its students and a Christbased work environment for faculty staff students and external partners.

Mental Demands

• Exercise independent judgment with confidential and nonconfidential information.
• Work under pressure handle multiple tasks simultaneously and meet deadlines.
• Interface professionally with faculty staff and students.

Physical Demands

• Requires repetitive motion and sitting at computer keyboard.
• Hearing and speaking on the telephone.
• Meetings may require walking and/or driving to various University locations.
• Ability to pull push bend grasp reach and lift up to 20 lbs.
• Must be able to climb stairs multiple times in a workday.

Visual Demands

• Computer monitor and reading.

Environment

• Pleasant office with a comfortable temperature.

Technologies

• Extensive software skills in Google Apps (Docs Sheets Drive Gmail Calendar Hangouts etc. and Microsoft Office with proficiency in Word and Excel.

Compensation

• Grade 12: $68640 to $75787 is the annual salary for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity. In addition to compensation APU offers a competitive benefits package.

Azusa Pacific University is a Christcentered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe our mission statement and our statement of faith.

You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.