Operations Coordinator
Operations Coordinator
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Job Description
Position Overview:
We are seeking a detailoriented and proactive Operations Coordinator to join our CIT Operations Support team. The successful candidate will be responsible for managing Ocean Export operations for Belgium ensuring compliance with regulations and maintaining seamless communication with carriers and destination agents. This backend role requires strong organizational skills and familiarity with industry practices and systems.
Key Responsibilities:
Process SI submissions and ensure compliance with VGM requirements.
Handle regulatory filings such as AMS ISF ACI etc.
Update smart sheets and internal systems with accurate details and documents; ensure all records are uptodate.
Familiarize with carrier websites; follow up with carriers as needed for updates and issue resolution.
Monitor and track vessels; update ETD and ETA after tracking vessels to ensure accurate and timely information.
Create House Bill of Lading (HBL) and review Master Bill of Lading (MBL) drafts for accuracy.
Send timely prealerts to relevant parties.
Maintain effective communication with destination agents internal teams and external parties involved.
File insurance claims where required to mitigate risks and ensure coverage.
Desired Attributes:
Technical proficiency in using smart sheets internal systems and carrier websites.
Great at managing documents and keeping things organized.
Clear communicator with the internal & external parties involved.
Familiarity with pricing quotations RFQs Incoterms and specific regulations depending on the country requirements.
Proven ability to manage multiple tasks efficiently and thrive under pressure.
Capable of working independently as well as collaboratively within a team.
Commitment to process optimization and continuous professional development.
Required Experience:
IC
Employment Type
Full-Time
