Coordinator, Maintenance & Operations (Hourly)
Coordinator, Maintenance & Operations (Hourly)
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1 Vacancy
Job Description
Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g. at midnight on the day before the closing date.
Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. AR 4.0300.01
Austin Community College is a public two-year institution that serves a multicultural population of approximately 41000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access through traditional and distance learning modes to higher education and workforce training including appropriate applied baccalaureate degrees in our service area.
As a community college committed to our mission we seek to recruit and retain a workforce that:
Values intellectual curiosity and innovative teaching
Is attracted by the colleges mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students low-income students and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC
Job Posting Title:
Coordinator Maintenance & Operations (Hourly)Job Description Summary:
To provide temporary assistance as neededJob Description:
Description of Duties and Tasks
1) Manages the requisitioning process of goods and services taking into consideration cost lead times competitive bidding requirements and existing contracts and cooperative price agreements. Consults with vendors to clarify purchasing requests and refines specifications and proposals to align with departmental needs.
2) Coordinates the development tracking and maintenance of departmental operating budgets and capital construction budgets.
3) Collaborates with the Maintenance and Operations Teams on writing and reviewing specifications contracts amendments and related documents and evaluation of quotes estimates and proposals for goods and services. Verifies funding availability.
4) Reviews processes and approves invoices applications for payment; monitors payment processing with Accounts Payable to ensure timely processing of vendor payments.
5) Analyzes identifies mitigates resolves or escalates potential and actual problems with expense issues. Identifies and solves problems with transactions budgets payments. Coordinates with appropriate staff to resolve issues related to expenditures and budget items.
6) Develops and implements reliable methods and processes ensuring transactions are properly validated approved and documented. Ensures accurate and complete data is entered into transaction application systems. Audits transactions for accuracy and compliance. Creates and maintains a checks and balances system to be used for reconciling budgets and accounts.
7) Acts as liaison between Maintenance and Operations Departments and Business Services to renew ongoing contracts and ensures that goods and services are acquired in accordance with laws policies and contractual obligations.
8) Evaluates business processes and suggests and implements improvements. Establishes and documents processes that support the continuous improvement of sound business practices. Interprets historical current and projected data to identify problems causes and areas for which solutions or changes are needed.
9) Expedites the processing of documents or other items requiring action assesses and works with staff and vendors to resolve issues and complete tasks. Acts as a point of contact to facilitate the flow of data and information to and from internal and external business partners.
10) Performs complex computer activities including word processing data processing budget and financial spreadsheets and reporting. Compiles data and reports creates reliable and reviewable audit trails. Prepares and presents clear and concise budget account and expense reports.
11) Ensures all accounts funding requests and budget transfers are appropriate and properly validated approved and documented.
Pay Rate
$60.60/hour
Number of Openings:
1Job Posting Close Date:
July 24 2025Clery Act
As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or assigned. In addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.
Required Experience:
IC
Employment Type
Part-Time