Senior Administrative Coordinator Engagement and Volunteer Management

*For full consideration please upload a cover letter and resume in the attachments section.*

Provide administrative assistance to the Vice President of Engagement and the Director of Volunteer Management. Create and maintain a professional office environment that will promote efficiency and support the daily operations intermediate and longrange goals of the department in conjunction with the goals of the goals of the University.

LMU believes that diversity and excellence go together; we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds.

Position Specific Responsibilities

• Support the Vice President of Engagement and the Director of Volunteer Management in daily activities and achieving goals by answering and responding to telephone and email communications sorting and following up on mail creating and maintaining a filing system coordinating requests for updates to database preparing meeting notes creating functional templates and spreadsheets coordinating travel plans and interfacing with the offices of the top administrators at the university. 30

• Assist in the organization and implementation of a variety of board and committee meetings and events. Create and maintain detailed and sometimes complex documents and spreadsheets related to the organization activities and work of these leadership boards. Attend select meetings and events to greet volunteers coordinate guest speakers provide technical support and take meeting notes. Prepare meeting packets new member packets setup for meetings process correspondence and provide other support related to the smooth operation of matters related to the various boards and councils. 25

• Utilizing the Universitys content management system serve as content provider and perform regular updates to facilitate the smooth operation of activities. This includes copy editing writing creating forms and researching content that expresses the strategic objective of the site. Send reminders and interface with committee members and staff liaisons to secure and publish content related to the committees they staff. 15

• Assist in the organization and implementation of committee meetings. Track registration and attendance work with on campus catering and facilities contacts to produce a successful meeting. Attend select meetings to greet committee members coordinate arrival of guest speakers provide technical support and take meeting notes. 15

• Manage the Volunteer Management budget. Process invoices prepare requisition forms keep an uptodate spreadsheet process PCard paperwork and reconcile the budget for activities of the Vice President of Engagement and the Director of Volunteer Management. Track supplies and equipment needed. 10

• Perform other duties as assigned or requested. 5

Loyola Marymount University Expectations
Exhibit behavior that supports the mission vision and values of the university. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelors Degree or equivalent. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.

• Minimum 4 years administrative support experience in progressively responsible positions and preferably in a fundraising or higher education environment.

• Demonstrated knowledge in the areas of: standard office practices and procedures; strong computer skills including spreadsheets and word processing; professional telephone etiquette; office equipment usage; correct English grammar spelling and proofreading; basic knowledge of budget management.

• Knowledge of and competence with webbased and applicationbased work.

• Exemplary communication skills both written and oral.

• Highly developed organizational and people skills.

• Demonstrated computer competency and strong working knowledgeable of Word Excel PowerPoint and Outlook. Knowledge of the database and CRM systems are preferred. Ability to learn new systems. Experience with Smartsheet Workday and graphic design are a plus.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

Reasonable Expected Salary:
$25 $27.40/hour $52000 $57000/annually)
Salary offer commensurate with education and experience.

#HERC# #HEJ#

Staff Regular

Salary range

$20.43 $30.08 Salary commensurate with education and experience.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit www.lmu for more information.