Business Support Assistant G3
Business Support Assistant G3
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Job Description
DEADLINE FOR APPLICATIONS
21 April 202523:59GMT01:00 Central European Time (Rome)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Business Support Assistant
TYPE OF CONTRACT: TAU G3
UNIT/DIVISION: SCDDS / SCD division
DUTY STATION (City Country): HQ Rome Italy
DURATION: 35 months
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the worlds largest humanitarian organization saving lives in emergencies and using food and cash assistance to change lives and empower people to meet their essential needs. WFP does this both through direct programming as well as by supporting governments on their national pathways toward the Sustainable Development Goals (SDGs) in partnership with multiple stakeholders. WFP is the largest cash actor in the humanitarian community; WFP provided US$ 2.1 billion of cash assistance to people in 67 countries in 2020. WFP is the 2020 Nobel Peace Prize Laureate.
The Delivery Systems and Services (DSS) Unit part of the Delivery Assurance Services within the Supply Chain and Delivery division has replaced the CashBased Transfer (CBT) Division in leading the organizations global efforts in Cash Programming and Identity Management at WFPs Headquarters in Rome. This is a dynamic and agile team that works multifunctionally and with a range of innovative internal and external partners to enable WFPs field operations through support and services. The team aims at enabling highquality systems and services to support CBT programming and ID management in emergency and development settings and to support Governments in establishing governmenttoperson payments systems to transfer cash effectively and accountably to people when needed.
The growth in the number of WFPs beneficiaries and diversity of its programmatic offerings is taking place in an increasingly digital environment requiring a coherent and evolving approach and a sustainable funding model for the solutions needed to deliver programmatic objectives. To enhance good quality and assurance programming the DSS unit is offering a set of services to Country Offices on a costrecovery basis operating a service provision model. Consequently the DSS unit is diversifying its funding mechanisms and the accounts utilized to manage the funds. Reporting to the Head of Data Services this position is expected to provide assistance to the Data Assurance Team as wells as other services within the Unit delivering a range of routine business support tasks to ensure that the services are effectively supported covering the management of transactions fund movements as well as other analytical and support work.
This position is based in HQ Rome and reports to Pietro Motta Head of Data Assurance SCDDS
KEY ACCOUNTABILITIES/RESPONSIBILITIES (not allinclusive nor exhaustive):
Support the maintenance of office files documents and records in accordance with established systems and methods.
Undertake standard data entry tasks in accordance with defined systems to ensure information is organized and readily available.
Assist the Budget Officer in administrative tasks and in compiling reports.
Keep track of funds movements and procurement transactions providing regular reports to the Head of service.
Keep track of the financial activities for the Data Assurance Team providing regular reports to the Head of Data Services including the cost recovery of Country Offices proposals and the preparation and distribution of monthly invoices.
Be a first point of contact for Country Offices queries to facilitate the provision of efficient and effective resolution of daily issues and providing timely dissemination of reports.
Collate and process information including dissemination to support the production of standard documentsand reports for the Unit.
Manage and maintain paper and electronic records within the area of responsibility in accordance withestablished procedures to ensure swift and easy data access as required.
Provide inputs to routine methods and practices in own area of work supporting the continuous improvementof services provided and ensuring that the deadline on routine activities of the Team are respected.
Undertake other assignments and tasks as required.
DELIVERABLES AT THE END OF THE CONTRACT:
Easy to track clear and auditable process transactions following standard operating procedures.
Contributions to the units achievement of annual targets.
QUALIFICATIONS AND EXPERIENCE
Education: Completion of secondary school education administration accounting or relevant work experience in administration.
Experience: Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work. Has supported in providing adhoc guidance to new staff members.
Knowledge and Skills:
Analytical skills on funds management.
Familiarity with WFP rules regulations and protocols is desired.
Knowledge of ERP possibly SAP;
Knowledge of Excel and other MS Office software.
Language: Fluency (level C) of English.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Employment Type
Full-Time
