Sales Admin
Sales Admin
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Overview
The Order Processing Admin (internally known as Business Operations Administrator US) provides administrative support related to sales and service processes (order processing change orders return authorizations Sales Force/Sales Force Service) including revenue processes (shipment deliveries) and support on monitoring the order completion and inventory as directed.
Company Overview
FUJIFILM Healthcare Americas Corporation is a comprehensive healthcare company that has an extensive range of technology and expertise in the detection diagnosis and treatment of diseases. Fujifilms innovative portfolio includes solutions spanning diagnostic imaging enterprise imaging endoscopic imaging surgical imaging and invitro diagnostics. The company is headquartered in Lexington Massachusetts. For more information please visit healthcaresolutionsus.fujifilm.
FUJIFILM Holdings Corporation headquartered in Tokyo leverages its depth of knowledge and proprietary core technologies to deliver innovative products and services across the globe through the four key business segments of healthcare electronics business innovation and imaging with over 70000 employees. Guided and united by our Group Purpose of giving our world more smiles we address social challenges and create a positive impact on society through our products services and business operations. Under its mediumterm management plan VISION2030 which ends in FY2030 we aspire to continue our evolution into a company that creates value and smiles for various stakeholders as a collection of global leading businesses and achieve a global revenue of 4 trillion yen 29 billion USD at an exchange rate of 140 JPY/USD). For more information please visit: www.fujifilmholdings.
For further details about our commitment to sustainability and Fujifilms Sustainable Value Plan 2030 click here.
Job Description
Duties and responsibilities
- Responsibilities include conducting communicating and documenting the following:
- Order Acceptance and Booking: receive and review signed quotes submitted by the Account Executive and submit for Company Management signature and approval; once approved promote/book orders in Salesforce and SAP.
- Order Processing: Initiate product configuration; Confirm financing taxable status bill to/ship to addresses and contact information; Coordinate order release based on information provided by Sales Service and Operations.
- SAP Account Maintenance work with the Data team to consolidate duplicate accounts update customer information taxable status.
- Communicate and work with other departments and external suppliers as needed to facilitate the processes for sales and service orders in timely fashion.
- Works with other departments to move and escalate issues and find resolutions in business operation processes.
- Assist customers with basic requests such as copies of agreements.
- Takes on special projects additional tasks and responsibilities as needed which includes covering for team members absence.
- Establishes and maintains collaborative relationships with business strategy sales marketing clinical application support operation accounting finance and other related divisions to support successful ultrasound business.
- Comply with all applicable U.S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements applicable ISO 13485 standard requirements and all other applicable laws regulations and standards.
- Performs other duties as directed.
Qualifications
- Bachelors degree or equivalent business
- Two 2 to three 3 years of administrative or sales support work experience ideally in a Site Planning Construction or Project Management environment; preferred.
- Must be detail oriented with strong organizational skills.
- Proficient with Microsoft Outlook Excel and Word.
- Experience with SAP and Salesforce or other CRM software preferred.
- Requires excellent written and verbal communication skills.
- Strong ability to communicate with individuals from diverse backgrounds.
- Strong ability to resolve a conflict or issue quickly and and completely.
- Strong ability to manage and execute multiple projects at the same time.
- Strong ability to work with staff to encourage maximum teamwork and customer service.
Physical requirements
The physcial demands described here are representative of thse that must be met by an employee to successfully perform the essential functions of this job:
- Usual office working conditions.
- Frequently required to sit talk or hear.
- Frequently use fingers to type and do other fine motor tasks.
- Occasionally required to stand; walk handle or feel; reach with hands and arms; and stoop; kneel; or crouch.
- Occasionally lift and/or move up to 20 pounds.
- Specific vision abilities required by this job include close vision distance vision and depth perception.
Additional Needs/Requirements
- Ability to travel anywhere in the U.S.
- Valid drivers license with a safe driving record.
Travel
Occasional (up to 10 travel may be required based on business need.
EEO Information
Fujifilm is committedto providing equal opportunities in hiring promotion and advancement compensation benefits and training regardless of nationality age gender sexual orientation or gender identity race ethnicity religion political creed ideology national or social origin disability veteran status etc.
ADA Information
If you require reasonable accommodation in completing this application interviewing completing any preemployment testing or otherwise participating in the employee selection process please direct your inquiries to our HR Department or.
Employment Type
Unclear
