PS Manager Administration
PS Manager Administration
Posted on :
06-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-04-2025
Job Description
Job Summary
Job Summary The Department of Pediatrics at the University of Utah School of Medicine has an immediate opening Administration Manager. Under minimal supervision responsible for planning organizing directing and controlling all aspects of administrative operations to the Department of Pediatrics administrative floors located in Primary Childrens Eccles Outpatient Services Building the Williams Building HELIX Building and 250 Tower. Responsible for internal and external customer service staffing and financial management. Acts as a catalyst between the department and its customers faculty and staff to ensure continuity and quality of service and care. The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy education research and clinical care. For more information about the Department of Pediatrics please visit: . Mutual respect and appreciation are highly valued in the department. The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2 retirement contributions that vest immediately Generous paid leave time 11 paid Holidays per year 50 tuition reduction for employee spouse and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans entertainment health and fitness restaurants retail and travel Professional development opportunities Additional benefits information is available at Functions Under minimal supervision provide fundamental administrative management oversight and support to the Department of Pediatrics centralized administrative team supporting numerous divisions in the department. Provide management and oversight of all administrative functions: manage office communication functions and act as a point person for internal and external colleagues assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources. Responsible for analyzing and evaluating operational processes; identifies develops and implements operational improvements and efficiencies. Manage complex administration of space at multiple department locations: act as main liaison with Primary Childrens Hospital and University Real Estate Administration for all facility needs and matters pertaining to building occupancy and space; work with outside companies to facilitate remodels; consult with Primary Childrens Hospital on an annual basis to confirm space usage; distribute and track keys; oversee phone line installation and phone number transfers; monitor storage needs; surplus unwanted items. Represent the Department on various space committees and tenant meetings; maintain department records University space management system and oversee departments submission for annual space survey. Monitor resources; maintain accurate record of purchasing activities; compile report of supply spending for chargebacks to department divisions; assist in the effective analysis of enterprise finances by assigning appropriate account codes for accounts payable and receivable. Manage administrative support staff. Oversee recruitment selection and orientation of new staff. Communicate standards of behavior professional boundaries and job expectations; identify and provide training and development opportunities; provide feedback on performance and address poor performance. Ensure competency of staff through the development of educational programs and through ongoing staff performance evaluations. Facilitate monthly administrative staff meetings coordinate staff presentations engage guest presenters when appropriate etc. Manage centralized administrative support services and ensure adequate administrative support coverage for divisions. Market and promote new and existing programs and services to internal and external customers staff and faculty. Draft and prepare a wide variety of correspondence and presentations including newsletters and other documents that require advanced analytical writing and computer skills. Must be in the habit of proofreading emails and documents for spelling grammar content and clarity before disseminating. Stay apprised of changes in University Department and Primary Childrens Hospital policies federal regulations and contractual requirements; coordinate implementation procedures for new policies and protocols. Assist in developing strategies consistent with the departments continuous quality improvement program. Participate in diverse projects according to division and department needs. Facilitate cooperative and collaborative community and institutional relationships. Arrange and oversee service and morale project efforts. Assist with developing and implementing strategies consistent with the departments continuous quality improvement programs. Responsible for analyzing and evaluating operational processes; identifies develops and implements operational improvements and efficiencies. Ensures customer satisfaction by analyzing complaints concerns and suggestions and providing appropriate followthrough. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting hearing listening talking. Often: Repetitive hand motion (such as typing) walking. Seldom: Bending reaching overhead.
Minimum Qualifications
Bachelors degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring departments area of specialization in order to analyze plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Masters degree in a related area may be preferred. This position is patientsensitive and must fulfill all associated requirements. We protect our patients coworkers and community by requiring all patientsensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Job Summary The Department of Pediatrics at the University of Utah School of Medicine has an immediate opening Administration Manager. Under minimal supervision responsible for planning organizing directing and controlling all aspects of administrative operations to the Department of Pediatrics administrative floors located in Primary Childrens Eccles Outpatient Services Building the Williams Building HELIX Building and 250 Tower. Responsible for internal and external customer service staffing and financial management. Acts as a catalyst between the department and its customers faculty and staff to ensure continuity and quality of service and care. The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy education research and clinical care. For more information about the Department of Pediatrics please visit: . Mutual respect and appreciation are highly valued in the department. The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2 retirement contributions that vest immediately Generous paid leave time 11 paid Holidays per year 50 tuition reduction for employee spouse and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans entertainment health and fitness restaurants retail and travel Professional development opportunities Additional benefits information is available at Functions Under minimal supervision provide fundamental administrative management oversight and support to the Department of Pediatrics centralized administrative team supporting numerous divisions in the department. Provide management and oversight of all administrative functions: manage office communication functions and act as a point person for internal and external colleagues assess and prioritize administrative needs to ensure the appropriate and efficient allocation of resources. Responsible for analyzing and evaluating operational processes; identifies develops and implements operational improvements and efficiencies. Manage complex administration of space at multiple department locations: act as main liaison with Primary Childrens Hospital and University Real Estate Administration for all facility needs and matters pertaining to building occupancy and space; work with outside companies to facilitate remodels; consult with Primary Childrens Hospital on an annual basis to confirm space usage; distribute and track keys; oversee phone line installation and phone number transfers; monitor storage needs; surplus unwanted items. Represent the Department on various space committees and tenant meetings; maintain department records University space management system and oversee departments submission for annual space survey. Monitor resources; maintain accurate record of purchasing activities; compile report of supply spending for chargebacks to department divisions; assist in the effective analysis of enterprise finances by assigning appropriate account codes for accounts payable and receivable. Manage administrative support staff. Oversee recruitment selection and orientation of new staff. Communicate standards of behavior professional boundaries and job expectations; identify and provide training and development opportunities; provide feedback on performance and address poor performance. Ensure competency of staff through the development of educational programs and through ongoing staff performance evaluations. Facilitate monthly administrative staff meetings coordinate staff presentations engage guest presenters when appropriate etc. Manage centralized administrative support services and ensure adequate administrative support coverage for divisions. Market and promote new and existing programs and services to internal and external customers staff and faculty. Draft and prepare a wide variety of correspondence and presentations including newsletters and other documents that require advanced analytical writing and computer skills. Must be in the habit of proofreading emails and documents for spelling grammar content and clarity before disseminating. Stay apprised of changes in University Department and Primary Childrens Hospital policies federal regulations and contractual requirements; coordinate implementation procedures for new policies and protocols. Assist in developing strategies consistent with the departments continuous quality improvement program. Participate in diverse projects according to division and department needs. Facilitate cooperative and collaborative community and institutional relationships. Arrange and oversee service and morale project efforts. Assist with developing and implementing strategies consistent with the departments continuous quality improvement programs. Responsible for analyzing and evaluating operational processes; identifies develops and implements operational improvements and efficiencies. Ensures customer satisfaction by analyzing complaints concerns and suggestions and providing appropriate followthrough. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting hearing listening talking. Often: Repetitive hand motion (such as typing) walking. Seldom: Bending reaching overhead.
Minimum Qualifications
Bachelors degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring departments area of specialization in order to analyze plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Masters degree in a related area may be preferred. This position is patientsensitive and must fulfill all associated requirements. We protect our patients coworkers and community by requiring all patientsensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Required Experience:
Manager
Employment Type
Full Time
Key Skills
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