Administrative Assistant Market Development
Administrative Assistant Market Development
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Job Description
Position: Administrative Assistant Market Development
Classification: CL12
Salary:$54387.32 $61395.95
Status: Temporary 16 months) Full Time
Location: Vancouver BC
Work Option: Hybrid
Flexible work options are available subject to an approved telework agreement; Hybrid work is available for employees residing within the Vancouver Coast and Mountains (VCM) region and enables employees to telework from their home up to 3 days a week with in office days on Wednesdays and Thursdays.
Closing Date: April 9 2025 at 4:00pm
Position #:
Competition #: DBC 202508
If you are interested and you meet the selection criteria please applywith your cover letter and CV prior to 4 PM April 9 2025
You must be a Canadian citizen permanent resident or hold a valid work permit to apply for this temporary opportunity.
The initial salary for this position will start at the beginning of the listed salary range with the opportunity to advance up the pay grid in annual increments. An eligibility list may be established.
Destination BC is recognized globally for our strong authentic brand our awardwinning creative and leadingedge marketing and our destination management strategies. We work hard play to our strengths support each other unreservedly and consider it a privilege to share the transformative power of BCs experiences with the world. We offer the opportunity to love what you do by engaging in exciting and innovative work and immersing yourself in a collaborative work culture that is committed to empowerment and employee learning and development. Our primary workplace model is a combination of in office and work from home based on a split week giving you the best of both worlds.
Destination British Columbia (Destination BC) is a Provincially funded industryled Crown corporation that supports a strong and competitive future for BCs tourism industry through a combination of global marketing destination development industry learning cooperative communitybased programs and visitor servicing. Destination BCs programs help to improve the visitor experience support businesses and communities across the province and strengthen BCs worldwide reputation as a destination of choice. For more information about Destination BCs programs and services please visit www.DestinationBC.
Destination BC is committed to ensuring diversity equity and inclusion within our organization and in all aspects of our work and welcome applications from all qualified job seekers. If you are an applicant with a disability we will ensure workplace accommodations are in place to enable you to do your best work.
A safe and respectful workplace for all employees is a leading priority for our organization and as part of this we are committed to the health and safety of our employees industry partners subcontractors and community.
For inquiries regarding accommodation requirements or to learn more about our commitment to the health and safety of our employees please contact For more information about Destination BCs programs and services please visit www.DestinationBC.
Indigenous Applicant Advisory Service is available to applicants who selfidentify as Indigenous (First Nations status or nonstatus Mtis or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity we invite applicants to connect with the Indigenous Applicant Advisor by email: or by phone:.
PURPOSE OF POSITION
As the Administrative Assistant you provide budget and accounting support for Destination BCs Global Marketing program area. You will be responsible for monitoring and completing forecasts. You will also provide general administrative and marketing support and be responsible for completing the fiscal yearend duties. This position has access to and works closely with the Financial Analyst from Corporate Services team. This position supports the Market Development program area and is crosstrained to support other areas within the Global Marketing division.
ACCOUNTABILITIES
- Gathers compiles and reports on the programs financial information including salaries and budget development.
- Provides budget development support by working directly with the client managers on operating and revenue estimates incorporating changes to Chart of Accounts paylists project codes and linkages.
- Coordinates salary projections including allocation by client area and estimate salary requirements.
- Maintains a variety of adhoc financial systems required for analysis; initiates and tracks reallocations of resources.
- Provides information on financial policy procedures and controls.
- Searches verifies and assesses accuracy of information and processes and resolves or escalates problems.
- Processes daytoday financial transactions: Maintains the financial and budget processes for the program area including the processing of invoices tracking of expenses and reporting ensuring adherence to Destination British Columbias financial policies and procedures. Preparing financial backup documentation such as Business & Event Expense Summary Form (BEESs)
- Provides contract administration services: provides government contract administration support such as drafting general service and foreign service contracts setting up and loading contracts in Destination BCs SAP accounting system tracking contract payments
- Provides records administration support.
- Provides support including scheduling of meetings annual events seminars and presentations; making necessary arrangements (e.g. meeting dates and locations required AV equipment catering and other logistics managing RSVPs)
- Assists with Trade Fams and Press Trips including but not limited to travel arrangements for program area staff and key trade & media clients including flights accommodations and transportation for travel within BC Canada and US
- Organizes and collects media clippings from international offices and ensure timely distribution of clippings to the appropriate BC tourism partner (including but not limited to BC business city and regional Destination Marketing Organizations). Facilitate any external inquiries regarding international media clippings to ensure timely responses from required parties
- Other related marketing and administrative duties as required.
JOB REQUIREMENTS
- Secondary School graduation or equivalent.
- Experience in accounting and budgeting.
- Knowledge of accounting principles procedures and financial policies.
- Preference may be given to candidates with experience in providing administrative and marketing support.
BEHAVIOURAL COMPETENCIES
- Concern for Order reflects an underlying drive to reduce uncertainty in the surrounding environment. It is expressed as monitoring and checking work or information insisting on clarity of roles and functions etc.
- Information Seeking is driven by a desire to know more about things people or issues. It implies going beyond the questions that are routine or required in the job. It may include digging or pressing for exact information; resolution of discrepancies by asking a series of questions; or lessfocused environmental scanning for potential opportunities or miscellaneous information that may be of future use.
- Planning Organizing and Coordinating involves proactively planning establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organizations mandate.
- Service Orientation implies a desire to identify and serve customers/clients who may include the public coworkers other branches/divisions other ministries/agencies other government organizations and nongovernment organizations. It means focusing ones efforts on discovering and meeting the needs of the customer/client.
- Teamwork and Cooperation is the ability to work cooperatively within diverse teams work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.
- Results Orientation is a concern for surpassing a standard of excellence. The standard may be ones own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement).
Indigenous relations behavioural competencies
- Collaborative planning organizing and coordinating involves shared planning establishing priorities jointlyand assigning resources accordingly with sensitivity to the competing demands faced by Indigenous peoples. It is expressed by building plans together prior to acting and ensuring that plans and resourcing align with their evolving interests and needs. It involves timely monitoring evaluation and work refinement to deliver on the BC Public Service mandate of supporting Indigenous selfdetermination. It means developing staff orientation and managing knowledge so that when a new employee takes up a position within an already established relationship educating the employee does not automatically and continually fall to Indigenous people.
ORGANIZATION CHART
Vice President Global Marketing
Director Partner & Market Development
Administrative Assistant Market Development
HOW TO APPLY & APPLICATION REQUIREMENTS:
To be considered for this position your application must clearly demonstrate how you meet the education and experience as outlined in the job requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge skills abilities and competencies as outlined in the above Job Description. A Criminal Record Check (CRC) will be required.
A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
A resume is required as part of your application. Ensure your resume includes your educational accomplishments employment history including start and end dates (month and year) of your employment and any relevant information that relates to the job to which you are applying.
As part of the application process you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses to this questionnaire will be used to shortlist applicants against the job requirements.
Please allot approximately 30 minutes to complete the application.
Only applications submitted using the online application portal will be accepted.
Employment Type
Temp
