Part-Time Administrative Assistant Level 2

PARTTIME ADMINISTRATIVE ASSISTANT LEVEL 2

TORP 3008

ABOUT US:

Laredo Technical Services Inc. provides staffing services to federal Government agencies all over the world. LTSI connects the right people to the right opportunity. With our experience in placing our Team Members throughout the United States and overseas we excel at providing experienced professional personnel for a wide range of Professional and Office Administration as well as Medical services. Our goal is to provide the highest quality of professionals in the industry.

LTSIs culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employeedriven company. We strive for excellence every day which is what sets us apart from all the other government contractors. Our strong work ethic sense of urgency and commitment to going above and beyond for our clients is what we value most!

As a Certified ServiceDisabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative project management and medical staffing support services we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP) and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE: Administrative Assistant Level 2

GOVERNMENT AGENCY & LOCATION:

NIEHS/EAG

10 Center Drive

CRC Building 10

Room 65700

Bethesda MD 20892

POSITION INFORMATION: This will be a parttime position with work hours limited between 8am5pm Monday through Friday excluding Federal Holidays.

Flexible working arrangements. Work will be not more than 468 hours per year.

Two days a week and 6.0 hrs/day.

Ideal for current students.

RESPONSIBILITIES:

• Copying faxing filing and scanning.
• Contractor must be knowledgeable in the operation of office equipment (computers copiers
• fax machines labelers etc. to scan file and/or store both electronic and paper documents for
• future reference.
• Responding to first line inquiries from key public internal and external constituencies.
• Submitting and following up on requests for services (telephone key request and help
• desk etc..
• Arranging for housekeeping.
• Providing meeting support services (reserve space for meeting coordinating logistical
• and administrative arrangements for guest speakers and meeting attendees organizing
• and supporting workshops and meetings).
• Procurement support services (preparing purchase requests for office supplies
• answering questions and investigating discrepancies related to purchases.
• Assisting with tracking and maintaining associated files related to purchases and
• personnel support services (preparing personnel packages and assisting with updating of
• Curriculum Vitaes (CVs) bibliographies biosketches and supplementary administrative support as needed by CRB
• Perform administrative and office support activities.
• Assist multiple NIH employees at once.
• Assembling copying faxing and scanning a variety of materials and ensuring proper distribution of copies as required.
• Greeting visitors answering the main office phone and taking messages as required.
• Maintaining the main staff directories.
• Preparing writing and editing a variety of correspondence including letters and memos.
• Preparing creating formatting and editing spreadsheets presentations and charts.
• Assisting with performing searches of electronic and hardcopy files and databases for records supportive data and historical documents.
• Assisting with preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests.
• Responding to first line inquiries from a wide variety of key public internal and external constituencies.
• Maintaining travel associated files.
• Perform internet research.
• Perform data entry.
• Manage and update spreadsheets in Microsoft Excel.
• Greet and direct visitors.
• Respond to phone calls and transfer to the appropriate office as needed.
• Schedule meetings in Microsoft Outlook.
• File and/or fax documents.
• Route documents to appropriate offices and disseminate memoranda to staff.
• Prepare purchase requests.
• Review memoranda and other correspondence and edit for proper grammar and format.
• Compile equipment needs of office staff into a Microsoft Word document or other typed format.
• Prepare training requests.
• Other duties as assigned.

QUALIFICATIONS:

• A high school diploma OR GED AND two 2)years of related work experience are required.
• Ability to multitask and assist multiple NIH employees at once.
• Skill in oral and written communications.
• Work experience demonstrating proficiency in using Windows operating system and Microsoft Office programs including Outlook Word and Excel.
• Strong interpersonal skills.
• Knowledge of NIH policies and procedures governing review of personnel request documents.
• Skill in maintaining multiple calendars in Microsoft Outlook.
• Knowledge in reviewing and disseminating memorandums to staff.
• Conducting document control for routing through office.
• Assist with purchase requests for small purchases.

POSITION TIMING: Immediate hire upon completion of background and security clearances.

BENEFITS: 401(k) prorata Vacation Sick Leave and 11 Paid Federal Holidays including:

• New Years Day
• Martin Luther King Jr. Day
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

Laredo Technical Services Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race color religion sex national origin age disability or status as a veteran in accordance with applicable federal laws. LTSi also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. LTSi is an Equal Opportunity/Affirmative Action Employer.