Administrative Office Assistant
Administrative Office Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Purpose:
The Admin/Receptionist will be responsible for supporting the daily administrative duties.
General Duties and Responsibilities:
- Operate telephone to answer screen or forward calls provide information take messages assist customers or schedule appointments
- Greet persons entering establishment determine nature and purpose of visit and direct or escort them to specific destinations
- Transmit information or documents to vendors using computer mail or facsimile machine
- Open new files; organize invoices and mailing of checks
- Prepare physical file folder
- Scan and transfer documents into folders as instructed
- Prepare and send recordable documents each day
- File and maintain records
- Monitor office supplies and prepare an office supply list
- Maintain an organized and clean reception area including fluffing pillows straightening magazines utilizing air freshener and maintaining the coffee machine
- Maintain kitchen including preparation of kitchen supply list Maintain supply closet include supply list
- Collect sort distribute or prepare mail messages or courier deliveries; monitor postage available in postage machine
- Input data
- Assist with archiving of files
Qualifications:
- Experience providing quality customer service
- Prior experience answering and using a multiline phone system
- Intermediate to advanced functionality in Microsoft Office products
- Strong time management and organizational skills; capable of multitasking
- Knowledge of use of advance functionality of office machinery and basic upkeep
- Able to maintain professionalism integrity and polite demeanor in all work related activities; polished and tactful
- Must maintain an exemplary record of attendance and punctuality
- Access to reliable transportation
Requirements:
- Associates Degree
- 35 Years of Administrative Experience
- Proficient in Microsoft Office Word Excel Outlook
- Proven ability to work under pressure prioritize work and meet multiple deadlines
- Job Type: Fulltime
Required Experience:
Manager
Employment Type
Full-Time
