PE Assistant Marketing Manager

GAI seeks a skilled highly motivated resultsdriven Assistant Marketing Manager to join our dynamic Power and Energy Marketing Team. This challenging and rewarding position will include providing guidance leadership and support to Business Sector Division and Group leaders in the development and implementation of various internal and external business development marketing proposal and strategic planning efforts.

The successful candidate will be located near GAIs Pittsburgh PA; Orlando FL; Louisville KY; or Green Bay WI offices. A hybrid or inoffice work location is a viable option and this position is eligible for a signon bonus. A remote position will be considered for the right candidate that is located within a reasonable distance to one of the above offices.

Our ideal candidate is passionate about pursuit success process improvement and committed to proposal excellence. If you also have excellent organizational and communication skills perform well under deadlines are a detailoriented team player and most importantly have a positive clientfirst attitude we want to hear from you!

Join GAI and make your mark where exceptional professionals can work learn lead and achieve.

Essential Duties and Responsibilities:

• Provides guidance leadership and support to Business Sector Division and/or Group leaders in the development and implementation of various internal and external business development marketing proposal and strategic planning efforts.
• Supports the identification of quality clients and tracking of leads and opportunities.
• Leads the creation of materials to support business development efforts such as brochures leave behinds presentations qualification packages etc.
• Supports go/nogo decisions on clients and pursuits.
• Leads the completion of responses to RFPs/RFQs/RFIs/EOIs/etc.
• Supports the development of strategic partnerships to align with pursuit client and business plan objectives (subconsultants contractors local officials and other strategic partners).
• Provides guidance and support in the identification of marketing activities to support pursuit client and business plan objectives and leads the implementation of these activities including but not limited to advertising conferences events sponsorships design award submittals speaker proposal/presentations website and social media content articles brochures service briefs project profiles content development etc.
• Maintains data per established processes.
• Leads or supports special projects.
• Leads or supports strategic planning procedural and operational initiatives for the P&E Marketing Team.
• Mentors and coaches colleagues.

Competencies:

• Proficiency with Microsoft Word Excel Outlook and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vision (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Ability to use templates.
• Ability to design new content/graphics is a plus.
• Excellent communication and organizational skills.
• Ability to build collaborative relationships.
• Ability to document and process information quickly and accurately with strong attention to detail.
• Ability to identify and seek needed information/research skills.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Ability to work both independently and as part of a team.
• Ability to work flexible hours including nights and weekends on a limited basis to meet proposal deadlines

General Characteristics:

• Leads the development and implementation of various complex internal and external marketing proposal and business development support activities with little input and minor revisions from senior staff and colleagues.
• Applies advanced skills and fundamental knowledge of the AEC industry and marketing practices.
• Follows processes procedures and record keeping and Quality Management System (QMS) protocols.
• Maintains and protects client and GAI proprietary and confidential information.
• Demonstrates critical thinking skills and the ability to analyze and resolve complex problems with limited guidance.
• Maintains and reinforces a culture of safety and integrates safe practices into all aspects of daily operations.
• Recommends and leads the development of innovative strategies to enhance productivity and efficiency.
• Assists Task Managers (TMs) or Project Managers (PMs) with aspectsof projects.
• If assigned as direct supervisor: skilled at mentoring; decision making and conflict resolution; delegate tasks effectively; demonstrate responsibility and leadership skills; role model for others to follow.
• Completes complex marketing projects and initiatives with limited guidance.
• Strategic thinking and alignment: Manager must understand broader organizational strategies and goals to effectively guide their actions in all operational aspects.
• Change leadership: Manager plays an important role enacting toplevel changes across operational divisions as supporters of change.

Minimum Years of Experience

• 10 Years of Experience

Education

• Bachelors Degree or equivalent* in marketing graphic design writing business orsimilar field of study preferred

Certification/Licensure

• Drivers License

Technical Responsibilities

• Leads complex marketing activities across one or more of the following areas:
• Proposals/Qualifications
• Presentations/Meeting Logistics
• Marketing Materials Development & Maintenance: handouts project profiles resumes service summaries brochures etc.
• Business Development Activities:
  • Conferences sponsorships client events advertising initiatives awards opportunities tracking vendor registrations research website/social media content etc.
• Writing:
  • Preparing marketing and technical content/proofreading to ensure continuity and compliance with legal marketing and technical specifications.
• Graphic Design:
  • Design of custom graphics to visually convey complex ideas.
• Data Management:
  • Supporting the entry and maintenance of data in GAIs CRM.
• Public Outreach Support
• Special Projects:
  • Assist in carrying out other programs and special projects as identified.
• Internal group initiatives.

If assigned as direct supervisor:

• manage and lead employees;
• mentor and motivate;
• communicate (including listening);
• be available to employees;
• regular performance feedback;
• enforce GAI policy and disseminate internal announcements;
• foster teamwork and provide regular overall feedback to staff members;
• recruiting and retaining staff;
• developing staff skills and empowering them as problemsolvers boosts innovation and productivity;
• oversee learning coaching and career progression.
• May begin to provide oversight and coordination of project tasks; reviews project documents; carries out complex assignments
• If assigned as a direct supervisor manage staff with a focus on supporting career path and technical growth; monitor employee performance; inspire and encourage employees to perform their best; assigning and supervising specific work tasks; wellbeing fostering; Manager shapes daytoday.

Project and Task Management

• Responsible for personal task management and adherence todeadlines and scope.
• Works as part of a team and coordinates work with others.
• Strengthens internal client relationships and knowledge.
• Plans and coordinates detailed aspects of assigned projects.
• Assigns tasks to other staff as needed.
• Understands project delivery uncertainties and uses risk management principles to address them.
• Reviews operational procedures to monitor compliance with applicable policies and performance measures.
• May become specialized within a specific discipline.
• Beginning to show capabilities in managing project tasks.

Management Responsibility:

• Receives administrative supervision with assignments given in terms of broad general objectives and limits.
• Mentors junior staff by providing guidance explaining responsibilities and reviewing work products.
• Generates well written and technically sound marketing documents with little assistance and requiring minor edits.
• Serves as a peer advisor/reviewer.
• Begins to show capabilities in serving astask manager on small tomedium tasks requiring specialized technical expertise; maintains GAIs procedures and protocols; provides oversight and responsibility for preparing scopes budgets and schedules for specific tasks of overall projects; may begin to manage existing client relationships; assists with supervision of staff to complete their assigned tasks; assisting with all aspects of financials on projects; learns financials.
• Allocating resources within a team department group or division.
• Reporting issues and performance to next level of management.

Communication Skills

• Possess advanced oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership
• Highly organized creative and detail oriented.
• Ability to multitask and prioritize work.
• Interacts well with internal project team members Project Managers and various Department Managerial Staff.
• Interacts with clients and external parties with limited oversight.
• Performs well with client and other external communications.
• Takes initiative and proactively anticipates tasks.
• If serving as a task manager effectively interacts with clients on technical issues at regular project meetings.

Why GAI

At GAI exceptional people have an exceptional place to workgrowleadand achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of acollaborativeteam thats committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include:

• Competitive salary GAI is committed to paying marketbased salaries
• Comprehensive benefits package including medical vision dentalcompanypaidLong Term Disability andShortTermDisability(benefits start within 30 days of hire)
• NewpaidMaternity/Paternity/Adoption program
• Generous Paid Time Offand7 paid holidays
• 401k company match
• Tuition Reimbursement

Required Experience:

Manager