Legal Secretary II
Legal Secretary II
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Job Description
ATTORNEY GENERAL (DEPT OF LAW)
LEGAL SECRETARY 2
ATTORNEY GENERAL (DEPT OF LAW)
Address: STATEWIDE
Salary:$29822$55602*
Grade: 16
Closing Date: Continuous
The Arizona Attorney Generals Office (AGO) is seeking Legal Secretary II to provide legal secretarial support to the Assistant Attorney Generals. The position will prepare a variety of correspondence pleadings motions legal forms and independently prepares correspondence.
Legal secretaries support the following legal divisions:
Criminal Division Current # of openings: 1 Phoenix
State Government DivisionCurrent # of openings: 7
Child and Family Protection DivisionOpenings available statewide
Civil Litigation DivisionCurrent # of openings: 0
Solicitor Generals OfficeCurrent # of openings: 0
*For more information about specific divisions such as salary ranges and section descriptions please click on the division hyperlinks above.
Duties include but may not be limited to preparation of legal pleadings and documents necessary to process cases on behalf of the client; drafting and typing correspondence; answering inquiries from the client court personnel and others regarding case activity and status; coordinating and following up on service of process including communicating with the process servers and locate unit; entering all calendar events deadlines and case activities in case management database (ATLAS) to track progression of activities reflect case status and generate follow through action; independently generating legal forms needed in all types of actions and other projects as assigned.
Calendar court appearances hearings depositions meetings and other functions; docket all case pleadings correspondence and suspense deadlines in legal files (case management system). Open maintain and close files in accordance with office standards. Make travel arrangements and complete necessary documentation for instate and outofstate travel.
Review incoming correspondence and pleadings and refer to appropriate attorney. Review outgoing material for consistency with office policy grammatical construction clerical error; ensure that legal documents and enclosures are complete and in order.
Knowledge of word processing programs legal terminology and legal forms.
Knowledge of service of process procedures.
Understanding of the attorney/client relationship including the need for confidentiality and discretion.
Knowledge of rules and procedures of all Arizona State courts and a variety of federal courts.
Extensive knowledge court procedures and applicable timeframes.
The principles concepts practices methods and techniques common to a modern law office.
Oral and written communication.
Interpersonal relationships.
Skill in composing various complex legal correspondence and pleadings.
Grammar punctuation spelling basic editing and formatting of a wide variety of legal documents.
Word processing and transcribing skills.
Ability to work with interruptions and adapt to changing priorities.
Ability to work as part of a team.
Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information
Ability to work independently.
Ability to track and follow through on voluminous court actions in various states.
Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
Ability to organize prioritize and perform varied tasks and track multiple deadlines simultaneously.
Ideal Candidates will have extensive experience as a legal secretary or completion of a legal secretary/paralegal training program.
All applicants under serious consideration for hire with the Attorney Generals Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as but not limited to age at time of offense and age of offense as well as the relationship between the offense and the job for which you apply will be considered.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The Attorney Generals Office offers a comprehensive benefits package to include:
Student Loan Assistance
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and longterm disability insurance
Optional employee benefits include shortterm disability insurance deferred compensation plans and supplemental life insurance
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit ourbenefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions please feel free to contact Human Resources ator email us at
During all phases of the selection process people with a disability may request a reasonable accommodation by contacting the AGs Human Resources Office ator via email at The Arizona Office of the Attorney General does not discriminate on the basis of race color national origin sex disability religion sexual orientation or age in its programs activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the nondiscrimination policies: Operations Division 2005 N. Central Ave. Phoenix AZ 85004 Phone:Fax:.
Employment Type
Full-Time
