ILSC Centre Director Residential Juniors Program at UBC

ROLE: Centre Director Residential Juniors Program at UBC

REPORTS TO: Director of Junior Programs and Groups Canada

DURATION OF PROGRAM: 6 weeks June 29 to August 10 2025

Start Date: April 21 2025 (parttime to start)

ILSC Junior Campsis seeking an experienced qualified and dynamic leader to take overall responsibility for the successful delivery of a residential ESL summer youth program. The position will require the selected candidate to reside on campus during the full duration of the program leading a team of 10 staff members in the safe and successful completion of a summer program aimed at international youth.

In addition to this coordination the Centre Director Residential Juniors Program at UBC is responsible for creating a structured caring and supportive environment for our young students through monitoring their attendance performance wellbeing and general success within the program. The role requires developed organizational skills a high sense of responsibility exceptional interpersonal and communication skills a willingness to take initiative and an ability to problemsolve.

This is a key management role and afulltime fixedterm position. Due to the nature of the work your hours may vary and may be irregular. The Centre Director is required to live onsite at the residence. Accommodation and meals are included during this summer post.

The schedule timeline and hourly requirements are as follows:

Full time hours will begin on May 19 2025.

• Full time hours onsite at UBC will begin on June 29 2025 and last until August 10 2025
• Preprogram staff training at UBC will take place from June 23 2025 to June 27 2025

• Your weekly work schedule will consist of six consecutive days of work followed by one full day off per week
• Remuneration is $1275/week
  

Duties and Responsibilities

The job duties of this position include but are not limited to:

Recruitment

• In collaboration with the Director of Juniors Programs will participate in the interviewing and hiring of the Academic Manager and Activity Manager positions
• In collaboration with the Academic Manager will participate in the interviewing and hiring of the teachers
• In collaboration with the Activity Manager will participate in the interviewing and hiring of the onsite and offsite activity leaders

Program Setup and Closure

• Unpack and pack all program materials and resources at the beginning and end of the program and monitor usage reporting any missing or damaged materials
• Conduct preprogram and postprogram damage inventory with school/university authorities
• Ensure that the UBC rooms and facilities are set up and prepared for the staff and students arrival including signage first day transfers and staff rosters

Residence Accommodations

• Liaise with the UBC university representative to ensure open and frequent communication and that residence accommodation standards are maintained particularly in areas such as food quality and cleaning
• Produce accurate reports for school/university and Director of Juniors Programs on meals beds classroom usage and any or all incidents and damages.
• Ensure that all ILSC Juniors Program rules procedures and directives are understood and adhered to by both students and staff
• Supervise center banking arrangements and ensure safe transfer and storage of all finances and documents
• Maintain accurate financial accounting records for the program monitoring expenditures to ensure expenses are within budget ensuring studentteacher ratios are respected tracking leisure costs managing petty cash and itemizing expenditures at the end of the program
• Liaise with school/university staff for use of additional facilities following approval from Director of Junior Programs

Staff

• Coordinate and lead the preprogram staff orientation with the support of the Activity Manager and Academic Manager ensuring that all team members have a clear understanding of the Juniors summer program their roles and responsibilities and that all staffing schedules have been clearly outlined and shared with staff
• Conduct regular staff meetings; carry out necessary training and performance evaluations reporting any concerns or issues to the Director of Junior Programs.
• Monitor staff working hours and periods of rest creating staffing schedules (with the support of the Academic Manager and Activity Manager)
• Distribute and collect program feedback questionnaires from all staff members and conduct staff evaluations
• In collaboration with the Activities Manager schedule weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency)
• Assign staff to assist with student airport arrivals and departures (typically on Sundays but may occur on other days)

Students

• Welcome students on the first day introducing the staff and explaining the academic social and welfare responsibilities of each Juniors program staff member
• Ensure students understand school rules disciplinary procedures and offlimit areas.
• Oversee collection of damage deposits passports fees and flight tickets
• Oversee and coordinate all transport arrangements and the departures of students on weekends checking beds and facilities collecting keys as appropriate escorting students etc.
• Manage student and staff welfare and disciplinary issues during the program including student illness and employment issues

Other

• Manage the programs daily schedule creating the staff schedule monitoring the performance of the Juniors program staff as well as the satisfaction levels of the students (through First Impressions Reports Endof Program Questionnaires and firsthand evaluations)

• Submit a weekly report to the Director of Juniors Programs on daytoday events during the program
• Participate in weekly meetings with the Academics Manager Activities Manager and Director of Junior Programs
• Take overall responsibility for disciplinary matters in consultation with the Activities Manager Academic Manager and Director of Juniors Programs
• Welcome visitors to the program as required (e.g. third party agents colleagues from ILSC language agencies accrediting inspectors etc.

Skills and Attributes

Essential

• Experience managing a team of 10 staff members
• Experience of working with children and teenagers in an overnight camp or residential setting
• Experience with program management
• Strong organizational and communication skills

Desirable

• TESL Qualification
• Background in Education Sports Management Event Planning or Leisure Studies
• Advanced CPR / First Aid / Lifeguard certification
• Bilingualism: English

Additional Requirements of the Job

• Criminal Record Police Check
• Medical records and immunization reports may be required

Contact Information

While we thank all applicants for their interest only applicants who are selected for an interview will be contacted.

About ILSC

A world leader in language education & vocational training ILSC Education Group which opened its first language school in Vancouver Canada in 1991 and Greystone College in 2002 offers lifechanging educational experiences in Canada Australia and India some of the worlds most attractive and popular Englishspeaking work and study destinations. Since opening its first school in Vancouver BC Canada ILSC has become a world leader in language and career training and has grown to include 8 incredible locations around the world in Vancouver Toronto and Montral Canada; New Delhi India; and Brisbane Sydney Melbourne and Adelaide Australia.

In early 2022 ILSC Education Group joined forces with ELS Education Services bringing together over 100 years of combined experience delivering lifechanging learning experiences to international students. Since 1961 when ELS Educational Services opened its first school in Washington DC ELS has developed a global reputation for delivering topquality English language programs. ELS now has the most extensive network of oncampus English language programs and University partners across the USA.

Our mission is to provide our global community with transformative learning living and work experiences by offering the finest language career and higher education programs.

Our Core Values

PASSION:To enrich and transform peoples lives

INNOVATION:To evolve through creativity and diversity

RESPECT:To treat everyone with compassion and dignity

COLLABORATION:To build community and achieve more together

INTEGRITY:To act responsibly and ethically in everything we do

Required Experience:

Director