Senior Administrative Assistant Finance
Senior Administrative Assistant Finance
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Job Description
Overview
FM is a leading property insurer of the worlds largest businesses providing more than onethird of FORTUNE 1000size companies with engineeringbased risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon stateoftheart lossprevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so we rely on a dynamic culturally diverse group of employees working in more than 100 countries in a variety of challenging roles.
We are seeking a highly organized and strategic individual to join us as a Senior Administrative Assistant supporting Controllers and Internal Audit leadership. The Controllers team is responsible for global financial and regulatory reporting and the Chief Internal Auditors team is responsible for planning and executing riskbased audits of the Companys operations. Candidate should be comfortable working with a collaborative team in an agile high energy finance organization!
Schedule & Location:
This is a nonexempt hourly position and is officebased in Johnston Rhode Island. The schedule requires the employee to work onsite on most days with some flexibility to work remotely. The schedule is Monday through Friday 37.5 hours per week with flexible start and stop times. Mondays Wednesdays and Thursdays are core business days inoffice weekly. Employee can choose to work remotely on either Tuesdays or Fridays weekly.
Responsibilities
Calendar management travel arrangements meeting preparation and follow up
Liaise with executive senior officers of the firm maintaining utmost discretion and responsiveness
Assist in maintaining and updating calendars employing a high degree of professional judgment with respect to prioritization location travel time preparation materials and logistics
Reserve meeting location(s) confirm and follow up on technology needs make travel arrangements catering reservations and security notifications as needed
Capture and act on expense reports as appropriate when received with required approvals
Take organize and file detailed meeting minutes as needed
Establish and maintain effective working relationships at all levels of the organization
Execute with spirit of collegiality teamwork and responsiveness to broader staff
Assist with the maintenance of the Controllers internal SharePoint site and certain other routine tasks
Qualifications
Required Education:
High School Diploma
Highly Preferred Education:
Associates degree or Bachelors degree
Required Work Experience:
5 years of related work experience is required
Highly Preferred Work Experience:
Interacting and coordinating with senior leaders including but not limited to the stewardship and handling of restricted communications
Required Skills:
High level of organizational skills strategic thinking and attention to detail
Excellent professional judgment and discretion
Excellent MS Office (Word Excel PowerPoint) skills
Excellent multitasking skills
Strong work ethic and ability to thrive in fastpaced environment
Excellent written and verbal communication skills
Strong interpersonal skills; excited to partner and provide support to colleagues
Highly Preferred Skills:
Business writing and editing skills are a strong plus
Chrome River technical experience is a plus
Microsoft Power Automate and Power BI would be a plus
The hiring range for this position is$29.21 $41.99 per hour.The final salary offer will vary based on individual education skills and experience. The position is eligible to participate in FMs comprehensive Total Rewards program that includes an incentive plan generous health and wellbeing programs a 401(k) and pension plan career development opportunities tuition reimbursement flexible work time off allowances and much more.
FM is an Equal Opportunity Employer and is committed to attracting developing and retaining a diverse workforce.
Required Experience:
Senior IC
Employment Type
Full-Time
