Proposal Coordinator
Proposal Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Proposal Coordinator
Location: St. Louis MO (Open to Remote)
Reports To: Director of Sales Operations
Position Overview
The Proposal Coordinator will be responsible for managing the endtoend proposal process from reviewing RFP requirements to final submission. This role requires strong attention to detail excellent writing skills and the ability to collaborate with sales operations accounting and executive leadership to develop highquality competitive proposals.
Key Responsibilities
Proposal Development &
Lead the creation formatting and assembly of proposals ensuring compliance with all requirements.
Review and analyze RFPs RFIs and bid documents to develop a structured compliant response.
Work with sales operations and accounting teams to gather necessary content and data for proposals.
Ensure all proposals are professionally formatted wellbranded and visually appealing.
Maintain version control and document management throughout the proposal process.
Submit proposals on time and according to client specifications.
Content & Process Management
Maintain a centralized library of proposal content standard responses case studies and past submissions for efficiency.
Continuously improve and update proposal templates ensuring alignment with 4Ms branding and messaging.
Track proposal deadlines submission status and win/loss outcomes to improve future responses.
Support postproposal debriefs to gather feedback and enhance future submissions.
Collaboration & Communication
Work closely with sales operations and leadership teams to ensure proposals accurately represent 4Ms capabilities and value proposition.
Communicate deadlines content needs and expectations to internal stakeholders.
Coordinate with graphic designers marketing or external vendors if needed for proposal visuals or enhancements.
Qualifications & Skills
Experience: Minimum 35 years of experience in proposal writing business development support or sales operations.
Education: Bachelors degree in Business Marketing Communications or a related field preferred (or 5 additional years of experience in lieu of a degree).
Technical Skills: Proficiency in Microsoft Office (Word PowerPoint Excel) Adobe Acrobat and CRM platforms (Salesforce experience a plus).
Attention to Detail: Strong ability to proofread edit and ensure compliance in all proposal submissions.
Project Management: Ability to juggle multiple deadlines and work efficiently in a deadlinedriven environment.
Communication & Writing: Excellent writing editing and organizational skills with a focus on clarity and persuasiveness.
Collaboration: Ability to work effectively across teams and communicate clearly with sales and leadership.
Why Join 4M
Be a key part of a growing sales team with direct impact on business success.
Handson role with clear ownership of proposal development and .
Work with a supportive leadership team that values highquality work and continuous improvement.
Competitive salary benefits and career development opportunities.
If you are a detailoriented deadlinedriven professional who thrives on writing organizing and managing proposals we invite you to apply and be part of 4Ms success!
Required Experience:
IC
Employment Type
Full Time
