Administrative Intern - Insurance

Company:

Description:

Administrative Intern Insurance

Our notsosecret sauce.

Awardwinning inclusive Top Workplace culture doesnt happen overnight. Its a result of hard work by extraordinary people. The industrys brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as an Administrative Summer Intern at MMA.

Marsh McLennan Agency (MMA) provides business insurance employee health & benefits retirement and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America we combine the personalized service model of a local consultant with the global resources of the worlds leading professional services firm Marsh McLennan (NYSE: MMC).

A day in the life.

As our Summer Intern on the Admin team you will:

• Work closely with all members of the Admin team to gain knowledge of individual roles within the department and apply what is learned to assist with back up coverage throughout the summer.
• Have a heavy focus on shadowing and learning Front Desk roles with the opportunity to regularly provide coverage as needed in the following ways:

• Answer multiline telephone system and route calls appropriately
• Greet company guests in a professional and courteous manner.
• Monitor and route incoming faxes and Company emails/documents to appropriate parties.
• Coordinate monthly afterhours phone coverage for Account Managers.
• Coordinate early close and holiday closing coverage (i.e. confirm doors are locked afterhours voicemail coverage is in place vendors are notified).
• Create and distribute daily Out Of Office report for Front Desk and Certs Team.
• Log all daily deliveries and route to appropriate staff members.
• Maintain order of shared office spaces including mail room lobby kitchen and meeting rooms.
• Regularly assess current status of office supplies in office and place orders as needed.
• Process all overnight shipping requests.
• Daily processing and scanning of all checks received.
• Process regular coding of certificates of insurance.
• Serve as inoffice point person for all mailings bonds print jobs and miscellaneous projects as they arise.
• Serve as first back up for inoffice mail responsibilities.
• Serve as first back up for scanning and logging of Ag claims
• Assist colleagues in the reservation of cubicles for inoffice events.
• Create and send colleague birthday and anniversary emails
• Create and send quotes of the day emails to all colleagues daily
• Update Front Desk TV slide show
• Coordinate inoffice holiday decoration installation and tear down
• Inventory 84 Lounge beverage and snacks
• Provide other support as needed which includes assisting in office social functions and other assigned duties as directed by Agency management.

• Shadow Transportation Associate Account Manager team members to gain knowledge of department functions and apply what is learned to assist regularly with backup coverage throughout the summer.
• Assist with various projects and duties across the Agency as directed.

Our future colleague.

Wed love to meet you if your professional track record includes these skills:

• Reading writing and mathematical skills that would normally be acquired through the acquisition of a high school diploma.
• This individual must have a strong knowledge of general business software such as Microsoft Office Word Excel and Power Point.
• Must possess a customer service mindset with the natural disposition to be helpful and aid others in the workplace wherever possible.
• Excellent communication skills necessary to communicate effectively with clients and coworkers using tact and diplomacy especially when in high pressure situations.

These additional qualifications are a plus but not required to apply:

• Some college coursework preferred
• 2 years of relevant clerical/administrative experience preferred

We know there are excellent candidates who might not check all of these boxes. Dont be shy. If youre close wed be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside of work. Our culture promotes colleague wellbeing through robust benefits programs and resources professional and personal development opportunities and fulfillment through meaningful work.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds heritages and perspectives of our colleagues and clients. We are always seeking those with ethics talent and ambition who are interested in joining our clientfocused teams.

Marsh McLennan and its affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.