Receptionist
Receptionist
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Job Description
Where Greatness Grows
The greatest achievements in history are borne from the greatness within people where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years the impact of our team is etched deeply within the core of our legacy. Beyond Bird this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving we are powering our communities and shaping Canadas skylines coasttocoast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever and we are looking for those who seek to redefine their story.
We are a dynamic team of over 5000 with a range of professions backgrounds and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird you hold the pen and you write your story. As you unlock your potential you are surrounded by a team that supports you every step of the way.
Be a part of our team where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and longlasting relationships based on respect collaboration and a solutionfocused mindset. Bird is a place where you will unlock your potential and achieve your goals.
We are seeking a skilled and friendly receptionist to join our team. As a receptionist you will be the first point of contact for our company providing a warm and professional welcome to all visitors and callers. Your primary responsibility will be to ensure the efficient and smooth operation of the front desk area while maintaining a high level of customer service and professionalism.This role requires excellent communication skills a positive attitude and the ability to multitask in a fastpaced environment.
This is an inperson role based at the Dagmar Construction office (a fully owned subsidiary of Bird Construction) in Ajax ON.
What you will be doing:
- Greet visitors answer phones and receive general email inquiries directing them as appropriate.
- Maintain phone lists process all incoming mail and handle incoming and outgoing courier deliveries and faxes.
- Review distribute match and copy accounts payable documentation.
- Manage inventory promotional goods kitchen snacks and office keys; order office supplies and use the postage machine.
- Maintain track and order office supplies for both the office and job sites.
- Arrange catering as requested and book boardroom meetings.
- Contact building maintenance as required and coordinate the resolution of minor/ongoing concerns.
- Assist in the coordination of corporate events.
- Order business cards for new and existing employees.
- Assist with other areas as identified by the Business Services Manager as necessary.
What we are looking for:
- Diploma in Office or Business Administration.
- 5 years of reception and/or administrative assistance experience.
- Good knowledge of MS Teams for call management and internal communications.
- SAP experience and knowledge are an asset.
- Proficiency with Microsoft Office Suite including but not limited to Excel Word and Outlook.
- Outstanding verbal and written communication skills along with exemplary customer service skills (e.g. courteous and professional demeanor; the ability to interact at all organizational levels; discretion tact and diplomacy; strong judgment in responding to inquiries).
- Sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects while adding value to the process.
- Handson selfstarter with a high degree of initiative attention to detail and exceptional organizational and time management skills.
- Demonstrates a sense of urgency and a strong commitment to achieving goals with the ability to work in a challenging fastpaced environment.
- Ability to work within tight deadlines and prioritize work to achieve them.
- Excellent relationshipbuilding skills.
- Ability to work collaboratively in a multidisciplinary team with a positive attitude.
We Put Safety First
A healthy and safe work environment is nonnegotiable. We build a culture of operational and psychological safety through engagement learning and leadership.
We Lead With Honesty
We speak and act with integrity clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
Bird is committed to diversity equity and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable perform better and achieve greater success. As such we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.
Employment Type
Full-Time
