Secretary II NXT Temporary

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the education needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming current resources and practical professional learning opportunities.

Elk Island Public Schools is recruiting a temporary Secretary II with Next Step for their Summer School Program located at Bev Facey Community High.

• Starting June 27 2025 to August 14 2025
• 27.5 hours per week 5.5 hours per day Monday to Friday)
• Open to Internal and External candidates

Next Step is a supportive alternative school for students who require a nontraditional individualized program. Located in communitybased sites in Sherwood Park Fort Saskatchewan and Vegreville Next Step provides students with:

• a safe comfortable environment;
• flexible individual schedules;
• the opportunity to take responsibility for their own education and to experience success; and
• excellent teachers and encouraging and respectful staff.

The Summer School Secretary supports the daily operation of Summer School. Tasks include: ordering textbooks and materials taking registrations sending out and tracking forms. Duties include: attendance secretary school secretary (reception photocopying) office manager (creating and collecting teachers and instructors employment agreements and timesheets) teacher support and librarian (signing out textbooks and chrome books).

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES

Secretary/Clerical
Responsible for telephone switchboard and direct calls to appropriate department
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Provide assistance to staff members with office equipment problems
Communication through Synervoice
Type correspondence letters and memos for administrators and teachers
Maintain current filing system which includes confidential student files field trip forms accident reports and information for staff etc.
Take minutes at the staff meetings type and distribute to staff
Perform general office duties file and photocopy

PowerSchool/PASI
Maintain student attendance daily record student absence appointments and late messages from parents
Call parents if school has not been contacted regarding students absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify information for PASI submissions
Monitor changes and implications to funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students

First Aid
Distribute medication to students as authorized by their parents prescribed by the family doctor and assigned by Administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action taken with student

EDUCATION AND EXPERIENCE

Education
High School diploma supplemented by related courses

Experience
Minimum of one 1 year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE SKILLS AND ATTITUDES
High degree of proficiency in office computer applications such as MS Word Excel PowerSchool
Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization organization multitasking problem solving and time management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability

For more information please contact Barclay Spady Principal ator email

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however we only
contact candidates who are selected for interviews.

If you require assistance with the application system please call Apply to Education at 1
or email