Proposal Coordinator

The Opportunity

Dillon Consulting is seeking motivated candidates to fill several positions available for a Proposal Coordinator to join our Business Development and Sales (BDAS) group. The addition of a new Proposal Coordinator is part of an exciting new approach to managing our proposal sales operations in Dillon!

As part of our Proposal and Sales Team this key role would be working closely with our Business Units and technical subject matter experts to create high impact proposal sales submissions. As a Proposal Coordinator you would be responsible for assisting with the management of all aspects of the proposal submission as well as proposal content generation utilizing Dillons proposal management software and associated content reference library. In addition this role includes guiding technical staff through our established proposal process systems.This role is well suited to someone who thrives in a fastpaced environment enjoys collaborating with Business Unit pursuit leads and technical experts across the country as well as a person that is highly organized and selfmotivated to excel.

If you are driven by reliability achievement continuous development and creativity then our values align and we highly encourage you to apply for this exciting role.

At Dillon we operate as one team. The successful candidate can be based at any one of our 23 offices across Canada.

We offer flexible work hours and hybrid work arrangement options to help balance the competing demands of work and personal life.

What your day will look like

Proposal Coordination

• Work with Business Units and technical teams to create professional highquality proposals from initiation through to production and delivery of the final product
• Work daily within our proposal management software system as well as collaborating with our Proposal Content Specialist also operating within this system. (Full training will be provided on our commercial proposal management software system)
• Review project opportunity documents to evaluate requirements contractual terms and conditions and evaluation criteria for bid submission compliance
• Compile Dillon marketing materials prepare qualification materials and coordinate development of graphics and page layout design in collaboration with our Marketing Department
• Work with our Business Unit teams to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed
• Complete and/or coordinate document formatting editing printing distribution and overall document reviews
• Develop strong internal relationships to foster responses to requests in a timely manner while maintaining high quality work consistent with corporate marketing brand messaging and proposal writing standards
• Implement quality control measures to ensure proposal requirements and corporate standards are met
• Track and monitor potential project opportunities using internal systems
• Participate in proposal debriefings to ensure continuous quality improvement and to identify enhancements for proposal content and process

What you will need to succeed

• Two years experience with preparing proposals and tender submissions
• Three 3 to five 5 years administration related experience or demonstrated combination of education skills knowledge and experience
• Postsecondary education in an administration marketing business or communications field will be considered an asset

What you bring to this role

• Advanced skills in Microsoft Word and experience with large and complex document formatting
• Proficient with Microsoft Excel
• Strong business writing editing and communication skills
• An aptitude for formatting editing layout and making written content sound like one voice
• Excellent attention to detail and a high regard for accuracy and quality
• Understanding of basic financial terms and functions along with experience working with budgets and schedules (e.g. Gantt charts)
• Strong interpersonal organizational and time management skills with the ability to work successfully in a fast paced environment with changing workload demands
• Experience in a professional services consulting firm (environmental/engineering/planning) is considered an asset
• Experience using proposal management software platforms considered an asset
• Experience with Adobe Creative Suite (InDesign Illustrator and Photoshop) Microsoft Project and PowerPoint considered an asset
• APMP Certification considered an asset

Why choose Dillon

We live our core values:

• Reliability: words result in actions that build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter especially when its hard;
• Inclusiveness: enabling belonging to draw strength from our differences.

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work but a community where everyone can thrive.

In addition we offer:

• Employee share purchase plan

• Dillon is 100 employee owned and share ownership is open to all employees.

• A competitive compensation package

• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions

• Flexible work hours and hybrid working options

• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trustbased approach to oer a variety of exible and hybrid work options to help balance the competing demands of work and personal life.

• Learning and Development opportunities

• As a knowledgebased business the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale capture lessons learned through experience and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how mentoring to share lessons advising to round out perspectives and cocreation of knowledge through internal learning opportunities.

• Focus on Innovation

• The ability to anticipate examine and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture people are empowered to reflect and question current practices and seek forward looking solutions to todays problems and tomorrows opportunities.

• Employee and Family Assistance program

• A variety of EFAP tools and online resources to support wellbeing are available to all employees.

• Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.
• Wellness Subsidy
• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership purchase of home fitness equipment yoga classes and dance classes.

About Dillon

Dillon is a proudly Canadian employeeowned professional consulting firm specializing in planning engineering environmental science and management. We partner with clients to provide committed collaborative and inventive solutions to complex multifaceted projects. With over 20 offices and more than 1000 employees across Canada Dillon offers a wide range of services related to building and improving facilities and infrastructure protecting the environment and developing communities.

Now operating for over 75 years we continue to strive for excellence in everything we do. Dillon has been listed as one of Canadas Best Managed Companies for the past 18 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity inclusiveness and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us it is the way we choose to run our business. We encourage you to contact us if you require accommodation during the interview process. We would love to hear from you!