Office Specialist I Confidential - Long Creek Youth Development Center

Office Specialist I

*Confidential*

Pay Grade 16: $42640.00 $61422.40 Annually

Code: 6542

0

Open: April 03 2025

Close: April 17 2025

Are you a dynamic energetic person that works well in a fastpaced environment Are you a jointeffort superstar that can complement our Team Bring those traits to Long Creek Youth Development Center as an Office Specialist I.

Long Creek Youth Development Center in South Portland ME is a part of the Maine Department of Corrections Juvenile Division committed to the result that all Maine youth successfully transition into adulthood. With the Maine Model of Corrections we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities ensuring that all justice involved youth experience a fair equitable and responsive juvenile justice system providing them with positive outcomes. We are committed to rebuilding lives and are searching for the right person to support us a with a professional attitude and welldeveloped integrity and ethics to join us in our mission Making our Communities Safer by Reducing Harm through Supportive Intervention Empowering Change and Restoring Lives.

DUTIES INCLUDE:

• Maintaining electronic and paper filing systems
• Preparing documents for distribution
• Scheduling meetings and maintaining electronic schedules
• Preparing and sending regular correspondence to internal and external stakeholders
• Meeting and providing information to current and new employees
• Compiles information and prepares reports for management

KNOWLEDGES SKILLS AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned).

• Microsoft Office software suite including Word Excel PowerPoint and Outlook.
• A working knowledge of the principles practices and equipment related to quality control of data input and output.
• Conduct research gather Information and analyze results to reach a conclusion.
• Interact with all levels of management and employees.
• Create and maintain spreadsheets charts tables and reports
• Plans and organizes tasks and work responsibilities to achieve objectives.
• Expresses ideas effectively. Organizes and delivers information appropriately.
• Listens actively.

MINIMUM REQUIREMENTS

Training education or experience in office and administrative support work that demonstrates 1 competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills and 2 the ability to use independent judgment initiative and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I and Office Associate II.

Please address these preferences in your Cover Letter.

1. Preference will be given to those candidates who can adjust to quickly changing priorities while maintaining accuracy and confidentiality.
2. Preference will be given to those candidates who have exceptional communication skills and interpersonal skills.
3. Preference will be given to those candidates with strong organizational skills including electronic file organization.

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• WorkLife Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays 8595 of employeeonly premiums $11196.06 $12514.32 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100 of employeeonly dental premiums $358.08 annual value).
• Retirement Plan The State contributes the equivalent of 13.29 of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
• State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for parttime employment.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

About Us

Maine Department of Corrections is destigmatizing corrections for the betterment of all Maine communities. Through the Maine Model of Corrections we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justiceinvolved residents and clients with the skills they need to become contributing members of society upon release including treatment education and job training. We are committed to rebuilding lives and are searching for great team players with a professional attitude and welldeveloped integrity and ethics to join us in this mission.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.