Office Assistant
Office Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description: Office Assistant
Salary: $20.60 $21.63
Status: Non Exempt FullTime
Department: External Affairs
Reports To: Office Manager
About the Role
Are you passionate about creating a welcoming environment and providing exceptional administrative support As an Office Assistant at 211 San Diego you will be the first point of contact for visitors and callers embodying our organizations core values and ensuring a professional wellfunctioning work environment. This role is ideal for someone who is highly organized friendly and eager to contribute to a dynamic team.
What Youll Do
As a key member of our administrative team you will:
- Provide Exceptional Guest Experience:
- Greet visitors warmly and professionally ensuring registration in the visitor log and issuing identification badges when necessary.
- Connect guests with the appropriate staff members or escort them to their destination.
- Answer the administrative line responding to inquiries or transferring calls as needed.
- Create guest badges ahead of arrival.
- Maintain a Professional Environment:
- Ensure the reception lobby area is presentable and tidy with appropriate messaging displayed.
- Conduct daily walkthroughs to ensure the office is clean and organized including common areas and refrigerators.
- Restock supplies as needed.
- Support Meeting Logistics:
- Meet weekly with the Chief of Staff to review the upcoming meeting schedule.
- Coordinate facilities technology materials and refreshments for meetings and events with the Executive Assistant.
- Administrative Support:
- Coordinate mail delivery and distribution including sorting and delivering office supplies.
- Handle mailings for projects as needed.
- Photocopy documents for the Executive Team.
- Manage inventory and order office supplies confirming deliveries via packing slips.
- Complete Purchase Orders for vendor purchases and expenses.
- Facilities and Operations:
- Assist with scheduling and coordinating repairs or renovation projects under the direction of the Facilities Director.
- Act as the point of contact for vendors and contractors related to facility maintenance.
- Communicate services provided to the finance department in a timely manner.
- Walk facilities with supervisors to identify maintenance needs and notify the Facilities Director of necessary repairs.
- Coordinate with the DayPorter to ensure facility needs are met.
- Update the Facilities Manual with contact information and procedures for coverage purposes.
What Were Looking For This position is ideal for someone who is highly organized detailoriented and enjoys providing excellent customer service. If you thrive in a fastpaced environment and are passionate about supporting a team wed love to hear from you!
Qualifications
- High School Diploma or Equivalent required; some college coursework or experience in administration preferred.
- At least 2 years of experience in an administrative or customer service role.
- Strong communication and interpersonal skills.
- Ability to multitask and manage multiple priorities.
- Proficiency in MS Office Suite (Word Excel Outlook).
- Familiarity with inventory management and purchasing processes.
Benefits We offer a comprehensive benefits package to support your wellbeing and career growth:
- 100 Employee Paid Medical Dental Vision and Life & AD&D Coverage:
- Medical: Sharp Health Plan HMO HDHP POS
- Dental: Mutual of Omaha EPO PPO
- Vision: Mutual of Omaha (Eye Med)
- 403b Retirement Plan with up to 4 match
- Free Wellness Program with incentives
- 12 Paid Holidays
- 15 days PTO in year one
- Employee Assistance Program
Additional Information
- Status: NonExempt FullTime
- Department: Admin./Finance Department
- Reports To: Office Manager
- Work Schedule: Typical schedule is 7:45 a.m. to 4:15 p.m. Monday through Friday. Flexibility is required including potential weekend and holiday shifts. Must be responsive and available for shifts up to 12 hours during declared emergencies.
- Physical Requirements: Prolonged sitting at a desk and working on a computer with repetitive motions involving wrists hands and fingers. Must be able to lift a minimum of 25 lbs.
What Makes Us Unique At 211 San Diego:
- We prioritize putting people first ensuring our staff thrive in their roles.
- We foster a culture of diversity equity inclusion and belonging.
- We encourage collaboration and innovation to drive our mission forward.
- Our vision is for all people to have equitable access to resources necessary for their best health and wellness.
Our Commitment to Equity 211 San Diego is deeply committed to equity diversity inclusion and belonging. We are proud to be an Affirmative Action/Equal Opportunity employer welcoming applicants from all backgrounds.
Why Join Us Were excited about expanding our team with individuals who share our vision of creating equitable access to resources for all communities. If youre passionate about making a difference through exceptional service and supportand want to grow your career while helping otherswe encourage you to apply today!
Employment Type
Full-Time
