Administrative Assistant 2 Sciences Advising Center College of Sciences R0146725
Administrative Assistant 2 Sciences Advising Center College of Sciences R0146725
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Job Description
The University of Nevada Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed applications will no longer be accepted. If you need assistance or have questions regarding the application process please contact Human Resources ator
Job Description
The University of Nevada Las Vegas invites applications for Administrative Assistant 2 Sciences Advising Center College of Sciences R0146725.
ROLE of the POSITION
The College of Sciences Academic Advising Center at the University of Nevada Las Vegas seeks applicants for the role of Administrative Assistant 2. The AA2 ensures that the daily operations of the Advising Center run smoothly. The major purpose of this job is to establish and maintain a professional and welcoming environment that will aid students in their pursuit of a business degree and postgraduation employment or education. The AA2 will allow students to receive timely and accurate information and services from all staff members and programs that are part of the area. The AA2 will run the area that serves as the main entrance and first stop for current and prospective students and visitors to the College of Sciences. A high level of customer service is expected from the AA2 at all times.
The AA2 will support the daily functions for the office which includes screening students to determine eligibility for advising appointments dropin advising and attendance at group advising sessions; reviewing student attributes and make initial eligibility determinations based on established criteria and requirements; receiving requests for exceptions and refer to designated academic advisor; training and supervising undergraduate student workers who provide routine administrative support to the unit by creating and maintaining advising records and files scanning saving and naming documents appropriately answering telephones and assisting students and other visitors to the office; establishing and maintaining confidential record keeping system for academic files; ensuring accessibility of information and appropriate storage space is available; creating and maintaining personalized packets for new student orientation and transfer group advising sessions; developing purging and archiving procedures according to established records retention schedules; calling students regarding paperwork and appointment reminders; picking up and distributing mail; opening and/or closing the office; photocopying scanning and faxing; taking inventory and ordering supplies; providing support to assistant dean and staff from Undergraduate Advising Career and Professional Development FirstYear Seminar and Business Communication coordinator; preparing documents; appointment scheduling; requesting room reservations; coordinating special event logistics; assisting with special events receptions and special projects.
The successful candidate will demonstrate a proficiency in applying and/or learning the tools necessary for the job including but not limited to Workday; MyUNLV (Peoplesoft); Google Application Suite; Archibus; Adobe Acrobat; Microsoft Excel; Microsoft Word. Successful candidate is expected to complete job duties as assigned in an accurate and timely fashion while learning implementing and upholding state NSHE and UNLV rules standards and policies.
MINIMUM QUALIFICATIONS
Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
PREFERRED QUALIFICATIONS
Experience working in a collaborative environment in a student/communityfacing position.
COMMITMENT to DIVERSITY and CAMPUS VALUES
A successful candidate will support diversity equity and inclusiveness and contribute to a respectful positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.
SALARY
Grade 25 Step 1 salary $42636.96. Step means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170 salaries for initial appointments for classified positions typically begin at Step 1.
Competitive total rewards package including:
Paid time off sick leave and holidays
Excellent health insurance including medical dental and vision
Comprehensive retirement plans and voluntary benefits programs
No state income tax
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses domestic partners and dependents
PERKS
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Statewide employee purchase program discounts
Wellness programming for all UNLV faculty and staff at no cost
A comprehensive onboarding program Rebels: Onboard
Opportunity for career advancements to leadership roles
HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran please attach your DD214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will close at midnight (Pacific Standard Time) on April 17 2025.
Materials should be addressed to Peter Clancy Director of College of Sciences Advising Center and must be submitted through Workday as we do not accept emailed materials. For assistance with the application process contact UNLV Human Resources ator
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday type Find Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number R0146725 in the search box.
If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957 UNLV is a doctoraldegreegranting institution comprised of approximately 30000 students and more than 3600 faculty and staff. To date UNLV has conferred more than 152000 degrees producing more than 130000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity and is a recipient of the Carnegie Classification for Community university is committed to recruiting and retaining top students and faculty educating the regions diversifying population and workforce driving economic activity through increased research and community partnerships and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Reports annual listing of the nations most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information visit us on line at:
EEO/AA STATEMENT
The University of Nevada Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age 40 or older) disability whether actual or perceived by others (including serviceconnected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes). Discrimination on the basis of a protected class including unlawful harassment which is a form of discrimination is illegal under federal and state law. Where unlawful discrimination is found to have occurred UNLV will act to stop the unlawful discrimination to prevent its recurrence to remedy its effects and to discipline those responsible. Women minorities and veterans are encouraged to apply.
TITLE IX STATEMENT
The University of Nevada Las Vegas does not discriminate on the basis of sex in any education program or activity that it operates. Nondiscrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 20 U.S.C. 1681 et seq. and the corresponding implementation regulations 34 C.F.R. Part 106. The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito J.D. Title IX Coordinator University of Nevada Las Vegas 4505 S. Maryland Parkway Box 451062 Las Vegas NVFrank and Estella Beam Hall (BEH) Room 553 Telephone:; Email: or to The Assistant Secretary of the United States Department of Education U.S. Department of Education Office for Civil Rights 400 Maryland Avenue SW Washington D.C.; Telephone:FAX:; TDD:; Email: ; or to both.
Information pertaining to the Universitys grievance procedures and grievance process including how to report or file a complaint of sex discrimination how to report or file a formal complaint of sexual harassment and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
NoFullTime Equivalent
100.0Required Attachment(s)
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran please attach your DD214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Posting Close Date
04/17/2025Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verifiedHR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.
For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work scheduleare subject to change based on organizational needs.
Employment Type
Full-Time
