Team Assistant

We are seeking a proactive and highly organized Team Assistant to support the Heads of Department and enhance operational efficiency. Reporting directly to the CEO this role provides comprehensive administrative logistical and organizational support ensuring smooth workflows and effective collaboration across teams.

Key Responsibilities:

CrossDepartment Coordination: Act as a point of contact between department heads central teams and external partners ensuring seamless communication and information sharing. Assist with onboarding new employees vendors and interns by managing equipment setup security access and essential documentation.

Calendar & Meeting Management: Work closely with the CEOs Executive Assistant to manage schedules coordinate highpriority meetings and oversee logistics. Ensure effective time management by anticipating needs and prioritizing key business activities.

Travel & Expense Coordination: Arrange domestic and international travel including accommodations all necessary documents and itineraries. Ensure expense reports are accurately processed in compliance with company policies.

Office & Vendor Management: Oversee office resources maintain supplier contracts and manage purchase orders and invoices in collaboration with finance teams. Support space planning to foster a productive and collaborative work environment.

Qualifications :

• Diploma in Business Administration or related field; additional administrative certifications are a plus.
• 5 years of experience in executive support administration or business operations preferably in an international environment.
• Strong organizational problemsolving and multitasking abilities in fastpaced settings.
• Fluent in French & English with excellent communication and interpersonal skills.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and other administrative tools.

This role is ideal for a detailoriented proactive and adaptable professional who thrives in a dynamic environment and enjoys streamlining operations to enhance efficiency.

Additional Information :

Attractive Finance benefits :

45K annual gross base salary  10 bonus. 

700 /year Allowance Green transportation such as electrical bike scooter. or Pass Navigo subsidised by a maximum of 50

A real Work life balance:

Remote work:up to8remotedaysper month dependingon team workflow. Extra allowancefor/Reimbursement ofIT equipmentand other daily allowances

For autnomous framework employees (nonexecutive positions): 216 worked days including up to 12 days RTT per year according to the year.

Work from Everywhere: Personal access provided to over 500 coworking spaces many of which are within our hotels.

And at our Issy les Moulineaux site: Collaborative workspaces an employee restaurant unlimited coffee gaming and sports areas a concierge service and a park just across the street.

ALL Heartist Program: Unforgettable stays and experiences at all Accor locations and partner venues worldwide.

Learning & development: Talent Management at the earth our of HR Accor strategy.

We want you to feel free to dare and free to grow by opening new doors to continuous learning and skills development. Challenge yourself and switch between jobs brands and career paths

Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract recruit and promote diverse talent.

Remote Work :

No

Employment Type :

Fulltime