UNIV - Grants Administrator - Pediatrics Chairs Office
UNIV - Grants Administrator - Pediatrics Chairs Office
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Description Summary
The Grants Administrator will provide oversight and accountability of assigned research awards/projects of the Department of Pediatrics under the direction of the Research Team Leader and the Resource Director. Daily responsibilities involve research grantsmanship for pre and postaward functions budgeting/forecasting financial management reporting and billing activities. Responsible for the creation and maintenance of resource guides for the team use.Entity
Medical University of South Carolina (MUSC Univ)Worker Type
EmployeeWorker SubType
ClassifiedCost Center
CC001008 COM PEDS Administration CCPay Rate Type
SalaryPay Grade
University06
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
The Grants Administrator will provide oversight and accountability of assigned research awards/projects of the Department of Pediatrics under the direction of the Research Team Leader and the Resource Director. Daily responsibilities involve research grantsmanship for pre and postaward functions budgeting/forecasting financial management reporting and billing activities. Responsible for the creation and maintenance of resource guides for the team use.
Services will include supporting postaward industry sponsored research activity tracking invoicing billing reconciliation reporting and communication processes within SPARCRequest and the OnCore Clinical Trials Management System (CTMS).
This position may be eligible for partial remote work after an orientation period.
Duties:
25 Analyze fully executed clinical trial agreements (CTAs) and translate contract payment terms into study team tracking system templates that support sponsor invoicing for corporate clinical research studies. Educate study teams on effective study activity tracking to support sponsor invoicing and maximizing clinical research revenue. Provide guidance training and mentorship in utilization of OnCore CTMS subject and protocol tracking and invoicing.
- Interpret industry sponsored clinical research contracts and budgets and develop study activity tracking documentation to support appropriate recovery and reimbursement for all study activities. Verify the research record to include protocol and study personnel information type and source of funding add the appropriate study costs and build study invoicing calendar within the Clinical Trials Management System to support efficient study tracking and optimization of corporate clinical research revenue and reporting.
- Work collaboratively and develop effective working relationships with Investigators key study personnel departmental finance teams to and Research Administration to accomplish activity tracking and sponsor invoicing goals.
- Educate study teams on effective study activity tracking on a predefined schedule and provide guidance training and mentorship in utilization of CTMS subject and protocol tracking and invoicing.
- Effectively prioritize tasks and followup to ensure completion of sponsor invoicing activities in a compliant and timely manner and in accordance to the contract terms.
- Participate in CTMS planning testing and development to optimized activity tracking and sponsor invoicing and reconciliation.
20 Sponsor Invoicing Analysis and Reporting
- Utilize and integrate data from MUSC financial systems CTMS Cayuse eIRB Epic SPARCRequest within the Research Integrated Network of Systems (RINS) to monitor impact of sponsor invoicing.
- Generate and provide monthly industry study financial reports to department for Principal Investigators Department Administrators and Business Managers for the studies managed by the OCR Sponsor Invoicing team and provide guidance on interpretation of study financial data.
- Routinely assist in the preparation of monthly quarterly and executive summary reports distributed to principal investigators department administrators and OCR management and leadership.
- Provide input on the development of industry study financial reports to support the invoicing process; track analyze and validate data.
15
Manage post award on the restricted accounts for the overall Research Division (basic science and clinical). Serve as initial point of contact for post award questions and needs. Oversee processing of research procurement to include purchases reimbursements payment of invoices and the DLAR and Infinity processes. Provide guidance to grants administrators regarding grant certifications sub awards and other post award questions.
10
Manage post award of grants during resubmissions nocost extensions and noncompeting applications to accurately reflect financial information when preparing requests/responses to sponsors. Manage grants to ensure that expenses are accurately reflected and are not overspent.
10
Compliance: Analyze awarded budgets and monitor the management of grants and contracts. Assure all expenditures are in compliance with grant guidelines provided by Institution and/or sponsors. Maintain status of awards to facilitate budget extensions renewal applications supplemental requests and other related changes potentially impacting scope goals and priorities.
10
Document and/or manage financial documentation for industry sponsored studies submitted for OCR budgeting and/or sponsor invoicing support. Implement strategies to ensure that complete and accurate information is captured for managing team workflow and for reporting. Effectively apply problem solving negotiation and continuous quality improvement methods in daily operations to improve the invoicing and CTMS processes.
Training: Provide departmental training and guidance for both pre and post award processes concerning the varying components involved in maintaining a research administrative presence. Provide guidance to communicate vehicles used to manage a sponsored project (i.e. Notice of Award). Guide train and develop staff as needed in the research administration process.
5
Other duties as assigned
5
Additional Job Description
Minimum Requirements: A bachelors degree and three years business personnel grantinaid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift carry lower push or pull objects 15 lbs or more unassisted. (Frequent) Ability to maintain 20/40 vision corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.If you like working with energetic enthusiastic individuals you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.
Medical University of South Carolina participates in the federal EVerify program to confirm the identity and employment authorization of all newly hired employees. For further information about the EVerify program please click here: Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved