Senior Administrative Assistant to the Senior Executive Assistant to the Chief Executive Officer
Senior Administrative Assistant to the Senior Executive Assistant to the Chief Executive Officer
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 4250 - 5000
1 Vacancy
Job Description
Job Details
Job Posting Date(s)
Description
Position Purpose:
Senior Administrative Assistant to Senior Executive Assistant to the Chief Executive Officer (CEO) is responsible for providing professional and confidential administrative and organizational support. Enhancing the CEOs office effectiveness by providing management support and by representing the CEOs office and the ministry to others.
Essential Duties:
- Assist the CEOs Office in any and all responsibilities entailed in the of administrative and organizational objectives of the ministry as appropriate and deemed necessary by the CEO ensuring the CEOs schedule runs smoothly.
- Responsible for a high level of administrative and organizational support including confidential and strategic calendar management for the CEO preparation for meetings travel arrangements employee meetings and communications processing expenses corporate resolutions and subsequent correspondence in connection with Board meetings.
- Providing confidential executive support to the CEO handling a wide range of projects administrative and executive supportrelated tasks making decisions and applying discernment in confidential matters.
- Produces information by transcribing formatting inputting retrieving copying and transmitting text data and graphics.
- Conserves the VPs time by reading researching and routing correspondence drafting letters and documents and collecting and analyzing information.
- Coordinate support facilitate and attend team meetings to record minutes; compile transcribe and distribute minutes
- Evaluate and manage meeting requests for the CEO with VIPs and other executives.
- Prepare presentations on PowerPoint for Charis Business School and other executive meetings as necessary.
- Monitor the CEOs emails 7days a week.
- Organize and prepare for the annual board meeting.
- Coordinate and manage the CEOs product tables at special events as necessary i.e.: Ministry Conferences and Church speaking engagements.
- Delegate correspondence and projects given by the CEO to another staff member as appropriate.
- Communicate well with upper management in a clear and concise manner when necessary.
- Helps manage as a gatekeeper at times due to scheduling conference and meeting requests.
- Manage the CEOs expenses and invoices that pertain to the office.
- Perform quality work in a confidential and sensitive manner work under stressful situations meet numerous deadlines and experience frequent interruptions.
- Oversees the Business School as it reports to the CEO/Director of the Business School.
- Arrange all travel arrangements details for the CEO and spouse.
- Manage travel itineraries according to the CEOs preferences including reserving flights car rentals lodging accommodations and transportation details make copies of all traveling documents including passports drivers licenses confirmation numbers flight upgrades flight seat selections etc.
- Other duties as assigned.
Qualifications
Knowledge Skills and Abilities:
- Ability to handle personal sensitive and confidential information discreetly.
- Able to exercise a high degree of judgment and diplomacy and an impeccable commitment to confidentiality.
- Ability to handle multiple tasks under pressure with a high level of accuracy and attention to detail.
- Excellent organizational skills: This role demands a high level of organization flexibility resourcefulness efficiency and a professional demeanor in the challenges represented by supporting the executive leadership team.
- Excellent event planning skills.
- Ability to prioritize tasks delegate when necessary and change direction quickly.
- Able to handle changing priorities diverse daytoday responsibilities as well as nonroutine circumstances when they arise.
- Excellent writing skills reporting skills and time management skills.
- Manage and coordinate complex calendars including scheduling meetings appointments and travel arrangements.
- Excellent presentation skills.
- Strong proficiency in Mac and Windowsbased computers including Outlook Word Excel and PowerPoint.
- Excellent research skills and the ability to interpret data from varied sources.
- Must demonstrate a high level of professionalism productivity and excellence.
- Maintain a positive attitude within the position.
- Must have the ability to relate well to all disciplines and exhibit tact good judgment and initiative.
- Candidate should possess good communication skills interacting with callers visitors students and persons of varying levels of professional expertise in a sensitive manner projecting a positive image of the Ministry and CEO while giving and receiving a wide variety of information.
- Must have good people skills sensitivity and caring and can change plans and course of action at a moments notice while maintaining a good attitude.
- Flexible hours often requiring extensive work schedules to complete tasks.
- Must be dependable and punctual.
- Candidate should be easygoing have a good sense of humor not be easily offended and smile often.
- Familiarity with financial reports/statements credit cards and expense management.
- Familiarity with project management tools and techniques.
- Assist in organizing and maintaining filing systems both digital and physical.
- Track and manage key deadlines deliverables and followups for the Senior Executive Assistant.
- Anticipate needs and identify opportunities to streamline workflows and processes.
- Provide backup support for the Senior Executive Assistant during absences or highdemand periods.
- Strong interpersonal skills and ability to work effectively with peers managers the community different nationalities and a wide range of people with diverse backgrounds
Requirements:
- Must have a personal relationship with Jesus Christ
- Must sign the Statement of Faith
- Charis Bible College graduate preferred
- Charis Business Graduate preferred
- Minimum of Associates Degree is required; Bachelors Degree is preferred
- Ability to travel between AWM HQ and Charis Bible College locations in Woodland Park CO extensively.
- Must accurately type 60 wpm
- Oncall when needed by the CEO or other Executives.
- Must be able to travel when needed
- Must be able to pass all required checks
Experience:
- Computer training and certifications are desirable. Any course of study for Executive Assistants to chieflevel positions would be ideal.
- Previous experience as Executive Assistant to the Chief Executive Officer is preferred.
- Minimum of 3 to 5 years of experience in an Administrative Assistant position or Executive Assistant position.
- Strong work tenure: 2 years of experience supporting management preferably in a nonprofit organization.
- Compensation commensurate with experience
We offer a comprehensive benefits package for fulltime employees to include the following: MedicalDentalVisionPaid Time Off (PTO)Paid Holidays per year 10 Flexible Spending Account (FSA)Medical/Dependent CareHealth Savings Account (HSA)Voluntary Life and AD&DShort Term DisabilityLong Term Disability403(b) Retirement PlanLife Assistance Program Accident/HospitalID Shield/Legal Shield and Telehealth
About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars in churches on radio and television by training others at Charis Bible College and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM we like to have fun and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve Gods people with Excellence Faithfulness and Integrity.
Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible
If so we are looking for someone faithful available willing to learn; and passionate about taking the Gospel Truth to the world.
Application Tips:
- Use a computer not a handheld device to apply
- Use Chrome as your browser
- Always Sign Into the portal or create an account first before trying to fill out an application
- Use the NEXT and PREVIOUS buttons on the bottom of the application to navigate instead of the back button on your browser.
- Select an option for each dropdown question
- If you SAVE and want to come back later use the NEXT and PREVIOUS buttons on the bottom of the page to navigate instead of the tabs on top.
Required Experience:
Senior IC
Employment Type
Full-Time
