Law Office Assistant
Law Office Assistant
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Job Description
Job Description
- This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.This job class uses competencybased minimum qualifications (MQs). Please read the competencybased MQ instructions below to learn more.The Department of Administration Public Defender Agencyis recruiting for aLaw Office Assistant 1 or 2inBethel!
What You Will Be Doing:No prior legal experience is required this is an exciting opportunity for those looking to start their career or move into a new job field. Many of our Law Office Assistants do not have any legal experience and we provide on the job training to ensure your success.
This position provides clerical support to attorneys and Agency administrators. Law Office Assistants maintain case file information digitally and in physical files process police reports and evidence answer phones file pleadings with the Court and opposing counsel prepare routine legal documents and assist clients. Law Office Assistants play a significant role in ensuring that administrative tasks are handled effectively and the office runs smoothly.
Our Mission Values and Culture:
The Sixth Amendment guarantees the right to counsel in many types of cases and the Public Defender Agency is appointed by the Court to represent people who are unable to afford counsel on their own. Law Office Assistants are an integral part of providing that representation and protecting our clients rights. Law Office Assistants work closely with attorneys and other Agency staff to make sure evidence and case materials are processed and distributed quickly. They often serve as important points of contact for the Court system opposing counsel and the public.
Benefits of Joining Our Team:Support staff at the Public Defender Agency have the opportunity to learn about the legal system and hone their administrative and clerical skills to further their career development in the legal field. Most importantly they get to do this while working as a team to provide meaningful contributions to Alaska as the work we do impacts peoples lives and protects the constitutional rights of all Alaskans. This important work helps improve case outcomes for individuals charged with crimes helps reunify families and provides the foundation for successful reentry into communities. This is an entrylevel position and many Law Office Assistants use the skills and experience they gain to promote to paralegal investigative and administrative management positions within the Agency the State of Alaska or the private sector.
Your first 6 months in the Agency are probationary and considered a training period with formal and onthejob training with your supervisor and your colleagues.
This is a flexiblystaffed position which means that it can be filled at either the 1 or 2 level depending on the applicants training and experience. If the position is filled at the lower level the employee will be assigned increasingly complex cases to develop their skills and knowledge to perform at the higher level. Once the employee hired at the lower level demonstrates proficiency at the higher level and meets the minimum qualifications they will be promoted to the higher range.
The Working Environment You Can Expect:
The office is located in Bethel. The hours are Monday through Friday 8:00 AM 4:30 PM with an hour lunch at noon. The position works with Agency attorneys paralegals investigators and other assistants in the Bethel office and collaborates with Agency employees statewide.
Who We Are Looking For:
We are interested in candidates who possess some or all of the following positionspecific competencies:- Technology Application: Uses machines tools instruments or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
- Information Assurance: Knowledge of methods and procedures to protect information systems and data by ensuring their availability authentication confidentiality and integrity.
To view the general description and example of duties for the position please go to the following link: you can imagine yourself in this role we encourage you to apply!
Minimum Qualifications
Competency Based Minimum Qualifications Instructions
This job class uses competency based minimum qualifications.Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc. supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.
Please ensure your application (through work history training education licenses certifications etc. supports/demonstrates you possess the minimum required competencies for the job class.
PI01A1 Law Office Assistant 1
One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services authorizations or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports filing entering data receiving payments and/or maintaining logs and includes the regular proficient use of electronic management information systems and word processing and other standard business software applications.
Substitutions:
Any combination of postsecondary education from an accredited college or university 2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience as defined above may substitute for the required experience.
An associates degree or specific vocationaltechnical certification in a legal support career area (e.g. paralegal legal assistant legal secretary or criminal justice) may substitute for the required experience.
Vocationaltechnical certification in a generalized business support career area (e.g. administrative office technology business and marketing management entrepreneurship or office assistance) may substitute for up to 6 months of the required experience.
Special Note (All Levels):
Most positions require incumbents to be able to obtain a Notary Public upon hire and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as Alaska Public Safety Information Network (APSIN) and National Criminal Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present it will be stated in the vacancy announcement.
Some positions are required to work regular overtime during the standard workweek on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present it will be stated in the vacancy announcement.
PI01A2 Law Office Assistant 2
One year of specific experience as a Law Office Assistant 1 with the State of Alaska;
OR
Successful completion of training under a formally established Law Office Assistant 12 flexible staffing training plan with the State of Alaska;
OR
One year of experience in a law office or other administrative experience that includes the regular proficient use of electronic management information systems and word processing and other standard business software applications for preparing reviewing or processing legal documents such as affidavits court reports demand letters discovery requests or responses entries of appearances hearing transcripts memoranda of advice/instruction motions legal opinions subpoenas and/or writs.
Substitutions:
A bachelors degree in a legal field of study may substitute for the required experience.
An associates degree or specific vocationaltechnical certification in a legal support career area (e.g. paralegal Law Office Assistant legal secretary or criminal justice) may substitute for up to 6 months of the required experience.
Postsecondary education from an accredited college or university in a nonlegal field of study may substitute for up to 6 months of the required experience 2.67 semester hours or 4 quarter hours equal one month).
VocationalTechnical Certification in a generalized business support (e.g. administrative office technology business and marketing management entrepreneurship or office assistance) career area may substitute for up to 3 months of the required experience.
Special Note (All Levels):
Most positions require incumbents to be able to obtain a Notary Public upon hire and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as Alaska Public Safety Information Network and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present it will be stated in the vacancy announcement.
Some positions are required to work regular overtime during the standard workweek on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present it will be stated in the vacancy announcementAdditional Required Information
Please read the below information carefully. This applies to your application submission.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.
At time of interview please provide the following:
College transcripts (if using education to meet the minimum qualifications).
Three 3 professional references two 2 who have had supervisory experience over you including current email and/or daytime phone number.
ACOMS Clearance
Due to the nature of the work of the Public Defender Agency and access to Alaska Corrections Offender Management System (ACOMS) at the workplace the individual who is selected for this position will be required to pass a background investigation and may be refingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony including suspended impositions of sentence) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employers name your job title dates of employment and whether the employment was full or parttime. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
FLEXIBLY STAFFED
This position is flexibly staffed. The level of the job offer will be based on the selected candidates credibly possessed and proven competencies. If hired at the lower level you will be promoted to the higher level after completing the training plan and demonstrating competency in the work.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the govermentjobs domains. For information on allowing emails from the governmentjobs domains visit the Lost Password Help page located at: ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to:
Bradie Tucker Paralegal Specialist 2 Phone:
For applicant password assistance please visit: Information
Employment Type
Full-Time
