Summer 2025 College Events Event Coordinator Commencement Reunion
Summer 2025 College Events Event Coordinator Commencement Reunion
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Job Description
Job Title: Event Coordinator: Commencement & Reunion
Department Name: College Events
Reports To: Assistant Director of Events & Conference Operations
Pay Rate: Standard Hourly Rate
Description of the Position:
Event Coordinators are current students responsible for many activities related to the efficient operation of the College Events and Alumni and Parent Relations Offices during Commencement & Reunion Weekends. This includes but is not limited to engaging with guests and campus visitors event location setup event support delivery of specialty items catering support office administration and miscellaneous projects as assigned. Work will begin on Wednesday May 21 and conclude Sunday June 1. Event Coordinators will work long and varied days between the hours of 6:00 a.m. and midnight (at times as late as 1:30 a.m.. Event Coordinators will work 1525 hours the first half week and 3540 hours during the full week. Hours will vary depending on the needs of the event. Preference will be given to students who are available to work the duration of the position; this position is not compatible with summer CURI or a livein academic year Residence Life position.
Priority Applications are due March 14 2025.
Applications received after March 14 2025 will be considered on a rolling basis.
Transferable Skills:
Excellent interpersonal organizational and communication skills
Strong sense of initiative and selfdirection
Ability to work with people from a diversity of backgrounds and age ranges
Desire and ability to work autonomously individually and in a group
A high level of motivation positive attitude sense of humor and service orientation
Ability to function well in an atmosphere that is dynamic and fastpaced
Duties and Responsibilities:
Perform customer service operations such as handling guest arrival & departure explaining procedures giving directions and reporting needs/concerns.
Set up and manage event spaces which could include but not limited to tables/chairs stages technology and media equipment and signage.
Provide onsite support for programming which could include but not limited to academic department receptions class meals campus green activities crowd management and front desks in residence halls for alumni staying overnight.
Ensure residence halls are clean and ready for guests before they arrive and after their departure.
Work with a variety of St. Olaf campus partners to assure the success of all events.
Serve as a resource person to Commencement and Reunion guests by providing them with information about St. Olaf College and the surrounding community.
Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield.
Completing additional duties as assigned.
Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Previous experience in hospitality event management and/or technology and media is desired but not required. Ability to lift 25 lbs and stand for long periods of time. Preference may be given to candidates with a valid drivers license though it is not required.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
Required Experience:
IC
Employment Type
Part-Time
