Operations Officer
Operations Officer
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Job Description
Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.
GENERAL INFORMATION
CONDITIONS OF SERVICE
Other benefits subject to eligibility include:
Dependency allowances
Rental subsidy
Education grant for children
Home leave travel
30 working days of annual leave per year
Pension fund entitlements under the UN Joint Staff Pension Fund
International health insurance; optional life insurance
Disability protection
elements of familyfriendly policies
flexible working arrangements
standards of conduct
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based ondate and time settings ofyour personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of nonand underrepresented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zerotolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the DirectorGeneral who may assign them to any of the activities or offices of the Organization.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
Organizational Setting
The FAO Project Office in Ukraine (FEUKR) is a formal established Office and responsible for leading FAOs response to the national priorities for food security agriculture and rural development through the identification planning and implementation of FAOs priority activities related to the impact of the war as well as medium and longterm effects for Ukraine under the overall guidance of the Regional Office for Europe and Central Asia (REU) and in close collaboration with respective units in headquarters.
FEUKR is among the larger FAO Offices in the region with around 100 national and international staff across five offices in Ukraine with locations in Kyiv Lviv Dnipro Kharkiv and Odesa.
The position of Operations Officer is located in the FAO Project Office in Kyiv Ukraine.
Reporting Lines
The Operations Officer reports to the Head of Project Office in Ukraine and work closely with Programme Emergency and Procurement Units and in close collaboration with Lead Technical Officers the Regional Office for Europe and Central Asia the Office of Emergencies and Resilience and FAO headquarters.
Technical Focus
Leads and coordinates the operational support function of the field programme including development emergency and rehabilitation projects
Key Results
Effective and efficient coordination as well as provision of operational support to field programme and project activities.
Key Functions
- Manages daytoday operations on matters relating to the implementation of FAO field programmes including emergency rehabilitation and development project operations.
- Participates in the design and formulation of project proposals ensures quality assurance under different funding arrangements.
- Coordinates project budget preparation financial control human resource management travel logistics missions and operation backstopping to field offices.
- Oversees the support and strengthening of the operational structure including training of national personnel to ensure the necessary operational capacity is maintained for the implementation of the FAO field programme.
- Coordinates the preparation of emergency rehabilitation and development project work plans monitors progress and identifies corrective measures to overcome operational constraints.
- Liaises with FAO technical units to ensure technical quality in programme and project activities.
- Analyses the Government requests for emergency rehabilitation and development assistance and develops project and programme proposals to mobilize donor (and aid programmes of the UN system) funds for FAO operations in line with the Country Programming Framework (CPF).
- Supports resource mobilization efforts by liaising with donors (in line with the Resource Mobilization Strategy).
- Coordinates the preparation of briefs financial and programme/project implementation reports including final statements to governments and donors.
- Builds and maintains partnerships with relevant stakeholders and/or partners to develop capacity for efficient field programme/project delivery.
- Coordinates field monitoring programming and assessment missions as required to assess the emerging needs and implementation of the project as well as to plan project activities.
- Liaises with other UN organizations and partners (nongovernmental organizations national authorities and donors etc. at the appropriate level on emergency response and development assistance.
- Coordinates and participates in technical and international meetings.
- Performs other related duties as required.
Specific Functions
- Supervises teams working in Operations Administration and Human Resources leading personnel towards high performance efficiency and collaboration.
- Coordinates the development implementation and evaluation of assigned programmes/projects etc. as well as monitors and analyses programme/project development and implementation.
- Oversees the preparation of relevant documents and reports and identifies problems and issues to be addressed proposing corrective actions liaising with relevant parties identifying and tracking followup actions.
- Coordinates the Project Office operational procedures (monitoring of opening and closure of projects budget monitoring budget revisions) and on the use of FAO systems.
- Monitors project expenditures periodically revises the projects financial status and alerts project managers to impending under/over expenditures; ensures timely submission of financial reports to donors and reviews project transaction listings with the objective of identifying errors in accounting against budget lines.
- Reviews and certifies and approves all payments relevant to Service Providers and Suppliers.
- Develops and implements capacity building activities (training workshops seminars presentations etc.
- Coordinates activities related to budget and funding (programme/project preparation and submissions progress reports financial statements etc. and reviews related documents/reports (pledging work programme programme budget etc.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Advanced university degree in agriculture economics business administration and management international relations or another field related to the work of the Organization.
- Seven years of relevant experience in the management operation and support of emergency rehabilitation and development programmes.
- Working knowledge (proficiency level C) of English and intermediate knowledge (intermediate proficiency level B) of another FAO official language (Arabic Chinese French Russian or Spanish).
Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Work experience in more than one location or area of work particularly in field positions is desirable.
- Extent and relevance of experience in field programme/project operations in the food security and agriculture sector.
- Familiarity with FAOs Project Cycle guidelines and knowledge of FAO processes and administrative systems is considered a strong asset.
- Extent and relevance of experience in liaising with international donor organizations and development partners and in preparing proposals for funding monitoring budgets and preparing financial reports in donor specific formats.
- Extent and relevance of experience in programme or project management.
- Extent and relevance of experience in leading teams effectively.
HOW TO APPLY
Candidates are requested to attach a letter of motivation to the online profile;
Once your profile is completed please apply and submit your application;
Your application will be screened based on the information provided on your online profile;
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as prescreening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered;
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help or have queries please create a onetime registration with FAOs client support team for further assistance: IS A NONSMOKING ENVIRONMENT
Required Experience:
Unclear Seniority
Employment Type
Full-Time
