Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
As an employer Boston Medical Center is one of a kind delivering the benefits of wellregarded institutions with the innovative spirit found in smaller organizations.
BMC is a leading academic medical center with a deep commitment to health equity and a proud history of serving all who come to us in need for care. BMC provides highquality healthcare and wraps around support that treats the whole person extending beyond our physical campus into our vibrant and diverse communities. This ranges from food and transportation all the way to economic mobility initiatives including jobs and financial literacy. The work does not stop there. Behind the scenes BMC is a proud advocate for social racial and environmental justice and engages with the community to create twoway dialogues to best inform our work. BMC is advancing medicine while training the next generation of healthcare providers and researchers as the primary teaching affiliate of the Boston University Chobanian & Avedisian School of Medicine.
Position Summary:
The Executive Assistant role provides comprehensive administrative support to Chief of Neurosurgery managing daily business operations communications and coordination both internally and externally. We seek a collaborative team player who is proactive detailoriented and highly accountable. A high degree of professionalism is essential as this individual will engage with internal senior leaders and other key stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information sound business judgement and a high level of discretion are also critical.
Responsibilities and Essential Functions: The EA
- provides administrative support to the Chief of Neurosurgery and coordinates projects for the Physician Team and Department Manager. This includes maintaining the organizational calendar for the Chief and Neurosurgery answering and screening incoming emails mails phone calls and setting up appropriate meetings.
- coordinates the interview and onboarding processes of Clinical Staff and Administrative Staff as well as the pre and postresidency fellowship program applicants. The EA maintains current files of all essential physician documentation e.g. Academic CV Publication Activities Career Conference documents various licensures certificates and MOC requirements. The EA ensures confidentiality of all materials generated in these processes.
- manages the departments social media profiles across various platforms (e.g. LinkedIn Twitter Facebook Instagram etc. with a consistent voice and message. The EA develops and executes a content strategy aligned with the departments goals including curating and creating engaging posts images and videos.
- schedules internal institutional and academic meetings and makes necessary arrangements including room bookings food service materials distribution notification confirmation for all departmental meetings (business meetings journal club morbidity conference etc. The EA coordinates logistics for outside conferences and seminars and will submit the respective expense reports etc. Completes requisitions purchase orders and invoices and processes according to BMC standards.
- The EA may at times provide administrative assistance to other department leaders and administrative backup to the Department of Surgery management team and individual Physicians as need arises and time allows. This would include taking charge of CEU Reimbursements Staff Meeting and similar tasks as necessary. Additional duties may be assigned after joint review.
Education:
A Bachelordegree in Communications or related field is required. A Masterdegree is preferred.
Knowledge Skills and Abilities:
Excellent written and verbal communication and organizational skills
Skill interpreting Corporate and Departmental policies and procedures.
MS Office application skills (Word Excel PowerPoint Outlook) at the advanced level.
Experience:
Three to five years of experience in progressively more responsible positions in office administration is desired. We expect high proficiency using Microsoft Office applications (OneDrive Outlook Word Excel and PowerPoint). 2 years professional work experience with project management marketing and social media is highly preferred.
We are searching for an individual who is highly motivated and intrinsically driven to participate actively in the creation of a new workplace environment. We are a team that values initiative creativity and flexibility. In particular we are looking forward to someone who has the ability
To coalesce teams and organize schedules and meetings.
To manage multiple simultaneous and complex tasks and projects under pressure.
To adapt to changes as needed in a fastpaced environment.
To prioritize be resourceful and work independently with minimal supervision and who has demonstrated the ability to maintain confidentiality and composure under pressure.
Professional career advancement opportunities will be provided.
Equal Opportunity Employer/Disabled/Veterans
Employment Type
Full-Time
