Administrative Assistant - Mayo Polycystic Kidney Disease Center

This position will support several investigators within Nephrology and Hypertension as well as activities associated with the Mayo Translational Polycystic Kidney Disease Center. This includes but is not limited to; seminar organization meeting scheduling grant progress reports and applications travel arranging and expense reimbursement visitor itineraries assistance with manuscript preparation and submission ordering etc. Candidate will be the first point of contact for questions from personnel outside collaborators principal investigators and other colleagues. Note: Must live within 70 miles of main campus. After training the incumbent would be eligible to work remotely 40 of the time or 3 days in office/2 days from home each week.

Applies expertise to perform a variety of nonclinical administrative support tasks including scheduling coordination and followup tasks for meetings events and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites web pages databases spreadsheets social media accounts; answering telephones and providing related follow through. Exhibits initiative proficiency and adaptability to optimize the time of those supported. Strong organizational communication and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software telecommunication and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Position requires high school diploma or G. E. D. with a minimum of two years experience in an administrative support role or oneyear degree/diploma in an administrative business or medicalrelated program with a minimum of oneyear experience in an administrative support role or an associates degree in an administrative business or medicalrelated program. Prefer workrelated experience within the last ten years.

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination creating/transcribing correspondence/documents and utilization of businessrelated software to produce databases spreadsheets presentations etc.

Possess highlevel skills in organization customer service professionalism interpersonal relations written and oral communication and the ability to prioritize frequently and quickly shift tasks and adapt to a rapidly changing environment.

Demonstrate effective and appropriate decisionmaking judgment and confidentiality as well as attention to detail and followthrough.

Experience with coordination of travel and expense management.

NIH and DoD grant work experience is preferred

Proficient application of English grammar punctuation and sentence structure.

Visa sponsorship is not available for this position. Must be U.S. citizen permanent resident refugee or asylee.