Event Manager
Event Manager
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Job Description
The Major Events Manager reports to the Director of the Oklahoma Center for the Humanities and is responsible for managing largescale events including but not limited to festivals (e.g. Switchyard Mayfest World of Dylan) multiday conferences presidential lectures and First Fridays. This individual will work closely with the Special Programs Coordinator as well as other OCH staff community partners and TU offices to produce ambitious nationally recognized events across the arts and humanities. The coordinator should be selfmotivated highly organized attentive to detail and comfortable working in a diverse team that includes professional staff community members donors faculty and students. This position is based at Zarrow/101 Archer and typical hours are Monday through Friday with some evening and weekend hours as required by events. Characteristic Duties Develop and manage budget for Mayfest art festival both as a standalone event and as part of Switchyard. Plan contract and manage all onsite operations for Switchyard World of Dylan and Mayfest. Act as the lead liaison with vendors advertisers and outside contractors. As part of the major events team assist with the design and strategic planning for major festivals exhibitions and events. Oversee the recruitment and deployment of volunteers at events. Coordinate other major events operated by the Oklahoma Center for the Humanities including but not limited to presidential lectures multiday conferences and First Friday events. Serve as a key liaison to external advisory boards for Mayfest as well as to the larger arts and humanities community in Tulsa. Assist as directed with daytoday operation of 101 Archer building in order to make galleries and other public spaces inviting and accessible during events. Assist as directed with other OCH programs including lectures performances screenings and gallery events. Minimum Qualifications Bachelors degree in a relevant field or equivalent combination of education and experience; demonstrated experience in largescale event planning preferably within the nonprofit arts/education sector; proficient with Microsoft Word and Excel and a willingness to learn TUs internal software systems; ability to communicate effectively and efficiently within and beyond the organization; demonstrated ability to work independently yet collaboratively in a fastpaced setting. This is an inperson position based at 101 Archer that requires periodic evening and weekend hours to support programming.
Physical Demands
Moderate physical demands including transporting light equipment (e.g. chairs).
Required Qualifications
Bachelors degree in a relevant field or equivalent combination of education and experience; demonstrated experience in largescale event planning preferably within the nonprofit arts/education sector; proficient with Microsoft Word and Excel and a willingness to learn TUs internal software systems; ability to communicate effectively and efficiently within and beyond the organization; demonstrated ability to work independently yet collaboratively in a fastpaced setting. This is an inperson position based at 101 Archer that requires periodic evening and weekend hours to support programming.
Preferred Qualifications
An advanced to degree in a humanities field; one year of experience in program and exhibition design; familiarity with University administrative and accounting systems; outstanding writing skills.
The Major Events Manager reports to the Director of the Oklahoma Center for the Humanities and is responsible for managing largescale events including but not limited to festivals (e.g. Switchyard Mayfest World of Dylan) multiday conferences presidential lectures and First Fridays. This individual will work closely with the Special Programs Coordinator as well as other OCH staff community partners and TU offices to produce ambitious nationally recognized events across the arts and humanities. The coordinator should be selfmotivated highly organized attentive to detail and comfortable working in a diverse team that includes professional staff community members donors faculty and students. This position is based at Zarrow/101 Archer and typical hours are Monday through Friday with some evening and weekend hours as required by events. Characteristic Duties Develop and manage budget for Mayfest art festival both as a standalone event and as part of Switchyard. Plan contract and manage all onsite operations for Switchyard World of Dylan and Mayfest. Act as the lead liaison with vendors advertisers and outside contractors. As part of the major events team assist with the design and strategic planning for major festivals exhibitions and events. Oversee the recruitment and deployment of volunteers at events. Coordinate other major events operated by the Oklahoma Center for the Humanities including but not limited to presidential lectures multiday conferences and First Friday events. Serve as a key liaison to external advisory boards for Mayfest as well as to the larger arts and humanities community in Tulsa. Assist as directed with daytoday operation of 101 Archer building in order to make galleries and other public spaces inviting and accessible during events. Assist as directed with other OCH programs including lectures performances screenings and gallery events. Minimum Qualifications Bachelors degree in a relevant field or equivalent combination of education and experience; demonstrated experience in largescale event planning preferably within the nonprofit arts/education sector; proficient with Microsoft Word and Excel and a willingness to learn TUs internal software systems; ability to communicate effectively and efficiently within and beyond the organization; demonstrated ability to work independently yet collaboratively in a fastpaced setting. This is an inperson position based at 101 Archer that requires periodic evening and weekend hours to support programming.
Physical Demands
Moderate physical demands including transporting light equipment (e.g. chairs).
Required Qualifications
Bachelors degree in a relevant field or equivalent combination of education and experience; demonstrated experience in largescale event planning preferably within the nonprofit arts/education sector; proficient with Microsoft Word and Excel and a willingness to learn TUs internal software systems; ability to communicate effectively and efficiently within and beyond the organization; demonstrated ability to work independently yet collaboratively in a fastpaced setting. This is an inperson position based at 101 Archer that requires periodic evening and weekend hours to support programming.
Preferred Qualifications
An advanced to degree in a humanities field; one year of experience in program and exhibition design; familiarity with University administrative and accounting systems; outstanding writing skills.
Required Experience:
Manager
Employment Type
Temp
Key Skills
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