Executive AssistantEstimating Coordinator
Executive AssistantEstimating Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
The Executive Assistant/Estimating Coordinator is responsible for supporting and assisting the Vice President and the Retail Estimating Department with a wide variety of tasks and responsibilities by providing administrative operational and project related assistance.
Founded in 1991 and headquartered in Detroit Sachse Construction has built millions of square feet of commercial retail multifamily and institutional space throughout the United States Canada and Puerto Rico.
Our signature asset is our unmatched reputation of integrity quality and reliability. Our commitment to our core values do the right thing have passion and enthusiasm pursue excellence by constantly raising the bar and do whatever it takes has earned the trust of clients from national retail chains to private and institutional owners.
In addition to providing a unique and exceptional customer service experience to our clients we strive to provide an engaging atmosphere for our team members. Our team members have access to all of the essential benefits and perks plus:
- Unlimited PTO
- RoleSpecific Training Mentoring
- AwardWinning Project:U Wellness Program
- Social Mission Committee Philanthropic Activities
- Weekly Professional Massages
- Financial Lunch and Learns
We have been repeatedly recognized with several national and local awards including:
- Best and Brightest Company to Work For
- Best and Brightest in Wellness
- Top Workplace
- Certified Great Place to Work
Responsibilities
- Must demonstrate and model Sachse Constructions core values
- Manage warranty process
- Manage Sachse apparel process
- Manage building permit process from submission to obtaining Certificate of Occupancy
- Create update and print Microsoft Project schedules
- Distribute weekly reports for team members
- Maintain vacation schedule for department
- Manage confidential information (offers evaluations etc.
- Answer phones make travel arrangements type correspondence and handle expense reports and filing
- Heavy calendar scheduling
- Assist Project Managers and Superintendents to secure and organize closeout documents
- Maintain a thorough knowledge of the department procedures
- Manage outgoing/incoming mail for the department including UPS packages/labels
- Prepare UPS packages and labels as needed
- Conference room scheduling
- Greet clients for meetings
- Order and ensure delivery of food and refreshments for meetings as needed
- Assist develop and distribute presentation packages or other marketing packages
- Manage responding to RFQs and RFPs create and update resumes etc. for Marketing
- Assist in training and/or mentoring new staff members of the department as needed
- Assist in phone coverage for the front desk
Qualifications
- 3 year administrative assistance in a professional office setting
- Bachelors degree
- Construction and Marketing knowledge preferred
- Dynamic high energy take charge leader who is action oriented
- A very quick study who works well in high pressure situations
- Dedicated individual with ironclad integrity
- Highly developed interpersonal skills for dealing with sensitive or controversial situations
- Able to face situations that are unstructured and require an original approach
- Excellent oral and written communication skills
- Excellent organizational skills
- Demonstrated problem solving skills
- Excellent time management skills
Disclosure
Our company is proud to be an equal opportunity workplace that is strives for diversity and inclusion. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity veteran status or any other protected group.If you have a disability or special need that requires accommodation please let us know by contacting our Diversity and Inclusion Officer Myra Ebarb at from People and Perks with any questions or requests for accommodation.
To all recruitment agencies: We do not accept non partner agreement agency resumes. Please do not forward resumes to our team members partners or any other company location. We are not responsible for any fees related to unsolicited resumes.
Required Experience:
IC
Employment Type
Full-Time
